Recruitment, Placement & Compliance Coordinator - Childcare

Wingman Recruitment; Philippines; Remote; PHP 2,613,000 - 3,920,000; Full time

Benefits offered by this job

100% remote work

Australian business hours (Mon–Fri)

Job summary

WingmanRecruitment is seeking a highly organized Recruitment, Placement & Compliance Coordinator – Childcare to support a growing in-home childcare operation. This remote, full-time role covers educator recruitment, placement coordination, compliance, client liaison, educator support and workforce retention.

You’ll build candidate and client pipelines, proactively source candidates, manage onboarding and ensure documentation is completed accurately and on time, while aligning with Australian

Qualifications

• Previous experience in recruitment administration, childcare, education, or compliance roles.
• Excellent written and verbal English.
• Confident and professional telephone manner.
• Able to manage multiple priorities, deadlines and follow-ups.
• Proactive approach to sourcing candidates and prospects.

Responsibilities

• Conduct initial candidate screens and gather necessary information.
• Complete reference checks and prepare candidate profiles.
• Schedule interviews and send reminders.
• Write, update and manage job advertisements.
• Maintain active applicant pipelines and current vacancies.

Skills

Organization

Telephone etiquette

Proactive sourcing

Candidate relationship

Client liaison

Job description

JointheTeamatWingmanRecruitment

Recruitment,Placement&ComplianceCoordinator–Childcare Remote|Full-Time AustralianBusinessHours|MondaytoFriday Industry:Childcare/Recruitment/Compliance

AboutWingmanRecruitment

WingmanRecruitmentpartnerswithgrowingAustralianbusinessesbyprovidingexperiencedremoterecruitmentprofessionalswhobecomeanextensionoftheirteams. AtWingman,you’renotjustanotherremoteworker—youbecomepartofalong-termteamwithstructuredonboarding,ongoingsupport,andgenuinecareergrowthopportunities.

AbouttheRole

We’relookingforahighlyorganised,proactiveandpeople-focusedRecruitment,Placement&ComplianceCoordinator–ChildcaretosupportagrowingIn-HomeChildcareoperation. Thisisavariedrolecoveringeducatorrecruitment,placementcoordination,compliance,clientliaison,educatorsupportandworkforceretention. You’llhelpbuildandmaintainstrongcandidateandclientpipelines,supportNanny-Educatorsandfamiliesthroughtheplacementprocess,monitorimportantcompliancerequirements,andensuredocumentationandonboardingarecompletedaccuratelyandontime. Therolerequiressomeonewhoisconfidentonthetelephone,comfortablewithfollow-up,highlyorganisedandabletomanagemultipledeadlines.You’llalsobeexpectedtoproactivelysourcecandidatesandprospectsratherthanrelyingsolelyonincomingenquiries. ThereisanopportunitytogrowintogreaterownershipacrossRecruitment,PlacementorCompliance&Educationastheorganisationcontinuestoscale.

KeyResponsibilities

Recruitment&CandidateManagement

• Conductinitialcandidatepre-screensandgatherrelevantinformation.
• Completereferencechecksandpreparecandidateprofiles.
• Scheduleinterviewsandsendcandidatereminders.
• Write,updateandmanagejobadvertisements.
• Managetheweeklyjobsboardandensurevacanciesremaincurrent.
• Monitortherecruitmentinboxandmanageincomingapplications.
• Followupoutstandingcandidatedocumentation.
• Maintainaccuratecandidaterecordsandorganiseddocumentfiling.
• Flagupcomingcertificationandqualificationexpirydates.
• Maintainregularcommunicationwithcandidatesthroughouttheapplicationprocess.
• Supportcandidateretentionandengagementcampaigns.
• Assistwithcandidateonboarding,includingcontractsandemploymentdocumentation.
• Conductappropriatesocialmediaandonlinescreeningofcandidates.

CandidateSourcing&PipelineDevelopment

• ProactivelysearchFacebookgroups,jobboardsandotheronlinechannelsforsuitablecandidates.
• IdentifypotentialNanny-Educatorswhomeettherequiredcriteria.
• Proactivelycontactprospectivecandidatesandencouragethemtoapply.
• Supporttargetedcandidateengagementcampaigns.
• Maintainafullandactiveapplicantpipeline.
• Followupcandidatesthroughouttherecruitmentprocesstominimisedrop-off.
• Helpensurestrongapplicantsprogressefficientlythroughrecruitment.
• Worktowardsthetargetofhavinggreatapplicantsfullyplacedwithin9days.

Placement&ClientLiaison

• Monitortheprospectandplacementinbox.
• Manageconfirmationsandfollow-upcommunications.
• Sendpersonalisedfollow-upemailstoprospectiveclients.
• Supportclientonboardingandplacementcoordination.
• Ensureclientshavetherequiredpaperworkanddocumentationcompleted.
• MonitorACCStimelinesandrequirednotificationsorletters.
• Coordinateplacementonboardingforeducatorsandfamilies.
• EnsurerequiredDay1complianceiscompletedandreported.
• Followuppermissionforms,technologyplans,riskplans,homesafetychecklists,educationalplanningandotherrequireddocumentation.
• Createandsupportclientonboardingandretentioncommunications.
• Helpmaintainahealthyandactivesales/prospectpipeline.
• Worktowardsfillingtemporarydeskjobswithin12hoursandpermanentjobswithin19daysbeforethestartdate.

Compliance&EducatorSupport

• Monitoremployeecompliancerequirements,includingWWCC,policechecks,FirstAidandCPR.
• MonitorPRODAcomplianceandensurerequiredchecksremaincurrent.
• Completeandmonitordailycompliancechecks.
• Monitordailysleeplogs.
• Monitorriskmanagementplans.
• Supportsix-monthlyemergencyrehearsaldrills.
• ConductquarterlyNanny-Educatorwellbeingcheck-ins.
• Supportworkforceretentionthroughregularcommunicationandfollow-up.
• Assistwithcomplianceinformationrequiredforaudits.
• HelpensureclientsandeducatorsaremeetingrelevantACECQAandIn-HomeChildcarerequirements.

EducationalProgramming&QualitySupport

• Checkthateducationalprogrammingdocumentationiscomplete.
• RevieweducationalprogrammingandcontentagainstrelevantACECQAandIn-HomeChildcareguidelinesandtheFMP.
• Provideconstructivefeedbackoneducationalplanning.
• Suggestappropriateresourcesandactivitieswhererequired.
• Followupincompleteoroutstandingeducationaldocumentation.
• Supporteducatorsinmaintainingappropriateeducationalprogrammingstandards.

ClientEngagement&Events

• Conductregularclientcheck-insandgatherfeedback.
• Supportsurveysforexitingclientsandeducators.
• Helpidentifyfeedbackthatmayimproveclientandworkforceretention.
• Assistwithwebinarsetupandcoordination.
• Supportpodcastsetupandadministration.
• Assistwithorganisingliveeventstwiceperyear.
• Createsimpleinfographicsandcommunicationmaterialsforclientsandeducators.

WhatWe’reLookingFor

• Previousexperienceinrecruitment,recruitmentadministration,childcare,education,compliance,customerserviceorasimilarcoordinationrole.
• Strongorganisationalandadministrativeskills.
• ExcellentwrittenandverbalEnglish.
• Confidentandprofessionaltelephonemanner.
• Comfortablemakingoutboundcallsandfollowingupcandidates,educatorsandclients.
• Strongrelationship-buildingandcommunicationskills.
• Excellentattentiontodetail,particularlywhenmanagingcompliancedocumentation.
• Abilitytomanagemultiplepriorities,deadlinesandfollow-ups.
• Strongunderstandingofconfidentialitywhenhandlingcandidate,educatorandfamilyinformation.
• Comfortableusingdifferentonlineplatforms,jobboardsandbusinesssystems.
• Proactiveapproachtosourcingcandidatesandprospects.
• Strongfollow-throughandaccountability.
• Reliableinternetconnectionsuitableforfull-timeremotework.
• AbilitytoworkAustralianbusinesshours,MondaytoFriday,9:00AM–5:00PM.

HighlyPreferred

• Previousrecruitmentorstaffingagencyexperience.
• Experiencewithinchildcare,education,NDIS,healthcareorcommunityservices.
• ExperiencesupportingNanny-Educators,childcareworkersorsimilarcareprofessionals.
• Experiencewithcomplianceadministrationinaregulatedenvironment.
• FamiliaritywithWWCC,policechecks,FirstAidandCPRrequirements.
• FamiliaritywithPRODA,NDISorACCSprocesses.
• ExperienceworkingwithAustralianclientsorbusinesses.
• ExperiencesourcingcandidatesthroughFacebookgroups,jobboardsandonlinecommunities.
• Experiencesupportingworkforceretentionoremployeeengagement.
• Experiencecreatingsimpleinfographicsorcandidateengagementcontent.

You’llThriveinThisRoleIfYouAre

• People-focused—youenjoybuildinggenuinerelationshipswithcandidates,educatorsandclients.
• Confidentonthetelephone—you’recomfortablemakingcalls,askingquestionsandfollowingupprofessionally.
• Highlyorganised—youcanmanagerecruitment,placements,complianceanddocumentationwithoutlosingtrack.
• Proactive—youactivelybuildcandidateandprospectpipelinesratherthanwaitingforenquiries.
• Detail-oriented—youunderstandthataccuraterecordsandcompliancedocumentationmatter.
• Reliable—youtakeownershipofyourresponsibilitiesandconsistentlymeetdeadlines.
• Process-driven—youenjoychecklists,systems,documentationandstructuredfollow-up.
• Resourceful—you’recomfortablelearningnewsystemsandfindingsolutions.
• Relationship-focused—youunderstandtheimportanceofeducatorwellbeing,clientsatisfactionandworkforceretention.
• Adaptable—youcanmovebetweenrecruitment,placement,complianceandadministrativeresponsibilitiesthroughouttheday.

WhatSuccessLooksLike

Successinthisrolemeanshelpingtheorganisationscalewhilemaintainingstrongrecruitment,placement,complianceandretentionprocesses. You’llhelpkeepthecandidateandprospectpipelinesactive,ensurecandidatesandeducatorsreceivetimelycommunication,andmakesureplacementsprogresssmoothlyfrominitialapplicationthroughtoonboarding. You’llalsoplayanimportantroleinmaintainingcompliance,supportingeducatorwellbeing,monitoringdocumentation,gatheringclientfeedbackandhelpingensurefamiliesandNanny-Educatorsmeettherequiredstandards. Mostimportantly,you’llbesomeonetheteamcanrelyontokeeppeople,processes,documentationanddeadlinesmovingforward.

WhyJoinWingmanRecruitment?

• 100%remotework.
• MondaytoFriday,Australianbusinesshours.
• WorkwithagrowingAustralianorganisation.
• SupportthegrowthofIn-HomeChildcareservices.
• Gainexperienceacrossrecruitment,placement,complianceandworkforcesupport.
• Developyourcareeracrossmultipleareasofchildcareoperations.
• Structuredonboardingandongoingsupport.
• Long-termcareerdevelopmentopportunities.
• Workinarolewherestrongorganisationandrelationshipmanagementhaveadirectimpactoncandidates,educatorsandfamilies.

Additional information

• 100% remote role supporting an Australian In-Home Childcare business.
• Manage recruitment, placement and compliance coordination.
• Build strong candidate and prospect pipelines through proactive sourcing.