Recruitment Assistant

Wingman Recruitment

Philippines

Remote

PHP 1,983,000 - 3,305,000

Full time

8 days ago

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Benefits offered by this job

100% Remote Work

Structured Training

Career progression

Long-term opportunities

Job summary

Wingman Recruitment is a 100% remote recruitment partner serving Australian businesses. We’re seeking a highly organized Recruitment Assistant to support the team across the full candidate lifecycle and grow into a Recruitment Officer.

You will screen candidates, manage onboarding, keep the pipeline full, and aim to place top applicants within 9 days, while thriving in a fast-paced, remote environment and collaborating with clients across time zones.

Qualifications

Experience as recruitment assistant, coordinator, or admin in recruitment.
Skilled in pre-screening, reference checks, and interview scheduling.
Excellent written and verbal English; able to manage high-volume inbox.

Responsibilities

Screen and engage candidates; manage candidate lifecycle.
Maintain full candidate pipeline and place within 9 days as target.
Coordinate onboarding documents and contracts.

Skills

Recruitment coordination

Candidate screening

Interview scheduling

Communication

Remote work

Tools

ATS / recruitment databases

Microsoft Office / Google Workspace

Canva

AI productivity tools

Job description

Join the Team at Wingman Recruitment

Recruitment Assistant (Growing into Recruitment Officer)

Remote | Full-Time
Australian Business Hours
Industry: Recruitment / Professional Services

About Wingman Recruitment

Wingman Recruitment partners with growing Australian businesses by providing experienced Remote Professionals who become a seamless extension of their teams. At Wingman, you’re not just another remote worker. You become part of a long‑term team with structured onboarding, ongoing support, and genuine career growth opportunities.

About the Role

We’re looking for a highly organised and proactive Recruitment Assistant to support our recruitment team across the full candidate lifecycle. The role starts as a Recruitment Assistant and grows into a Recruitment Officer position as your skills and responsibilities develop. This is a hands‑on role focused on keeping our recruitment process moving. You’ll screen and engage candidates, manage recruitment administration, keep our applicant pipeline full, and help ensure great applicants are fully placed within 9 days. If you thrive in a fast‑paced environment, enjoy working across multiple roles at once, and love keeping candidates and processes on track, we’d love to hear from you.

Key Responsibilities

Candidate Screening & Assessment

Pre‑screen applicants against role criteria
Complete reference checks
Prepare candidate profiles
Complete social media and online screening of candidates

Candidate Sourcing & Pipeline Management

Proactively search Facebook groups and job boards for candidates who meet our criteria
Contact suitable candidates and invite them to apply
Keep the applicant pipeline full at all times
Monitor the recruitment inbox and respond to applicants

Candidate Engagement & Retention

Keep in touch with candidates throughout the application process
Run candidate engagement campaigns
Create infographics to support candidate attraction and engagement
Schedule interviews and send reminders

Job Ads & Jobs Board

Write and update job ads
Manage the weekly jobs board

Onboarding & Documentation

Manage candidate onboarding, including contracts and employment documents
Follow up outstanding documentation
File and maintain candidate and recruitment documents
Flag certification expiry dates

Placement Delivery

Move great applicants through the process so they are fully placed within 9 days
Track candidate progress and follow up to prevent delays

What We’re Looking For

Experience in a recruitment assistant, recruitment coordinator, or similar administrative recruitment role
Experience pre‑screening candidates and completing reference checks
Experience scheduling interviews and managing candidate communication
Strong experience managing a high‑volume inbox
Excellent written and verbal English communication skills
Strong organisational skills and the ability to meet tight deadlines
Ability to manage competing priorities independently
High attention to detail, particularly with documentation and compliance

Technical Skills

Applicant tracking systems or recruitment databases
Facebook groups and online job boards
Canva or similar design tools
Microsoft Office and Google Workspace
ChatGPT, Claude, or other AI productivity tools

Highly Desirable

Experience in high‑volume or volunteer, care, or community‑based recruitment
Experience working with Australian businesses
Experience with contracts and employment onboarding documents
Experience tracking certifications and compliance documents

You’ll Thrive in This Role If You Are

Highly organised and naturally proactive
Able to manage multiple candidates and deadlines at once
Detail‑oriented and committed to accurate records
A confident communicator who builds rapport with candidates quickly
Comfortable working independently in a remote environment
Driven to meet placement deadlines
Keen to grow into a Recruitment Officer role

What Success Looks Like

Manage pre‑screens, reference checks, and interview scheduling with minimal supervision
Keep the applicant pipeline consistently full
Keep candidates engaged from application through to onboarding
Maintain accurate documentation, filing, and certification tracking
Contribute to great applicants being fully placed within 9 days
Become a trusted member of the recruitment team, ready to take on Recruitment Officer responsibilities
Success in this role is measured by pipeline strength, speed to placement, accuracy of documentation, and your ability to keep candidates moving without constant direction.

Why Join Wingman Recruitment?