Recruitment Operations Coordinator

Acquire Intelligence; Eastern Manila District; On-site; PHP 279,000 - 446,000; Full time

Job summary

Acquire Intelligence in Manila is seeking a Recruitment Support Officer to provide the administrative backbone for recruitment operations, working closely with Recruitment Consultants and Account Managers to maintain strong client and candidate relationships. This role requires organization, clear communication, and an emphasis on accuracy in a fast-paced environment.

You will manage job advertisements, source candidates, screen and reference check applicants, coordinate inductions, manage

Qualifications

• At least one year of experience in an administrative role, ideally within a recruitment or professional services environment.
• Strong communication and interpersonal skills with a natural ability to build rapport with candidates and clients.
• High attention to detail and a commitment to accuracy across all tasks and records.
• Proven ability to manage competing priorities and meet deadlines in a fast-paced setting.
• Proficiency in Microsoft Office, databases, and social media platforms used for sourcing and advertising.
• Experience with or exposure to HR, industrial relations, or work health and safety systems is an advantage.
• A proactive, self-motivated approach with the initiative to act without being prompted.
• Collaborative team player who also works well independently and takes ownership of their responsibilities.
• Professional and ethical conduct with a clear understanding of privacy and confidentiality requirements.
• A genuine interest in people and a commitment to delivering a positive experience for every candidate and client.

Responsibilities

• Manage job advertisements across job boards, social media platforms, and internal systems to attract quality candidates.
• Source and pool candidates through job boards, LinkedIn, and other digital channels to build a strong talent pipeline.
• Screen, interview, assess, and reference check candidates in line with established recruitment procedures.
• Coordinate and conduct candidate inductions, ensuring all work health and safety requirements are met.
• Process and manage timesheets accurately using internal and external timesheet and rostering systems.
• Support Account Managers in preparing and distributing client marketing materials and recruitment updates.
• Maintain accurate and up-to-date candidate, client, and job records in the recruitment database.
• Liaise with candidates and clients to ensure recruitment expectations are understood and consistently met.
• Uphold confidentiality and privacy obligations when handling sensitive candidate and client information.
• Participate in the after-hours on-call roster and respond to related duties as required.

Skills

Administrative experience

Communication skills

Attention to detail

Time management

MS Office

Social media sourcing

HR/IR knowledge

Self-motivated

Collaborative

Privacy awareness

Tools

Microsoft Office

Recruitment databases

Social media sourcing platforms

Job description

Acquire Intelligence in Manila is seeking a Recruitment Support Officer to provide the administrative backbone for recruitment operations, working closely with Recruitment Consultants and Account Managers to maintain strong client and candidate relationships. This role requires organization, clear communication, and an emphasis on accuracy in a fast-paced environment.

You will manage job advertisements, source candidates, screen and reference check applicants, coordinate inductions, manage