Recruitment & Onboarding Coordinator VA

Sphere Rocket VA US; Metro Manila; Remote; PHP 165,000 - 248,000; Full time

Job summary

Sphere Rocket VA US seeks a detail‑oriented Recruitment/Onboarding Specialist to maintain applicant records, perform multi‑channel outreach, and guide candidates through onboarding steps. You will verify documents, ensure compliance, and manage end‑to‑end pipelines using Excel, Google Sheets, and ATS platforms.

Ideal candidates bring proven recruitment experience, strong data-entry skills, and the ability to learn specialized portals.

Qualifications

• Proven experience in recruitment, applicant coordination, HR administration, or onboarding in a corporate environment or as a Virtual Assistant
• Required proficiency in Microsoft Excel and Google Sheets for data entry, applicant logging, and pipeline tracking
• Ability to quickly master custom software platforms and specialized industry portals (Amazon Relay, J. J. Keller, ATS platforms)
• Strong organizational discipline, attention to detail, and process consistency when handling high volumes of candidate records

Responsibilities

• Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression
• Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps
• Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions
• Manage and update the end-to-end recruitment and onboarding pipeline to ensure real‑time visibility into active candidate statuses
• Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers
• Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records

Skills

Recruitment

Onboarding

Data entry

Attention to detail

Tools

Microsoft Excel

Google Sheets

ATS platforms

Job description

Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression

Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps

Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions

Manage and update the end-to-end recruitment and onboarding pipeline to ensure real‑time visibility into active candidate statuses

Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers

Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records

Responsibilities

Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression

Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps

Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions

Manage and update the end-to-end recruitment and onboarding pipeline to ensure real‑time visibility into active candidate statuses

Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers

Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records

Qualifications

Proven experience in recruitment, applicant coordination, HR administration, or onboarding in a corporate environment or as a Virtual Assistant

Required proficiency in Microsoft Excel and Google Sheets for data entry, applicant logging, and pipeline tracking

Ability to quickly master custom software platforms and specialized industry portals (Amazon Relay, J. J. Keller, ATS platforms)

Strong organizational discipline, attention to detail, and process consistency when handling high volumes of candidate records