Recruitment Coordinator

XtendOps, Inc.; Cebu City; On-site; PHP 240,000 - 380,000; Full time

Job summary

XtendOps, Inc. is seeking a Recruiting Coordinator to provide administrative and operational support across the recruitment process.

You will coordinate interview schedules, maintain candidate information in the ATS, and support recruitment activities to ensure timely completion of candidate requirements. The role involves close collaboration with Recruiters, Hiring Managers, Operations, and candidates to deliver an efficient recruitment experience.

Qualifications

• Bachelor’s degree in a related field preferred.
• Experience with HRIS/ATS platforms such as UKG preferred.

Responsibilities

• Coordinate interview schedules between candidates, Recruiters, Hiring Managers, and interview panels.
• Manage candidate communications including invitations, confirmations, reminders, and follow-ups.
• Maintain accurate candidate information and recruitment status in the ATS.
• Coordinate assessments, background checks, and other pre-employment requirements.
• Monitor candidate movement through each stage of the recruitment process.
• Track interview attendance, no-shows, withdrawals, and pending actions.
• Prepare and maintain recruitment trackers and reports.
• Support job postings and recruitment campaigns.
• Coordinate offer documentation and pre-employment requirements.
• Maintain accurate recruitment documentation.
• Provide timely updates to Recruiters and Hiring Managers regarding candidate status.
• Support recruitment events, hiring drives, and Talent Acquisition activities.
• Identify bottlenecks and recommend process improvements.
• Ensure activities are completed within service levels.
• Perform other recruitment-related administrative duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Data accuracy

Multitasking

Customer service orientation

MS Office / Google Workspace

Education

Bachelor's degree in HR / Psychology / Business Administration

Tools

UKG / HRIS / ATS

Job description

The Recruiting Coordinator provides administrative and operational support throughout the recruitment

process. This role is responsible for coordinating interviews, maintaining accurate candidate information,

supporting recruitment activities, and ensuring timely completion of candidate requirements.

The Recruiting Coordinator works closely with Recruiters, Hiring Managers, Operations, and candidates

to provide an efficient and consistent recruitment experience.

Job Responsibilities

• Coordinate interview schedules between candidates, Recruiters, Hiring Managers, and interview panels.
• Manage candidate communications, including interview invitations, confirmations, reminders, and follow-ups.
• Maintain accurate candidate information and recruitment status in the Applicant Tracking System.
• Coordinate assessments, interviews, background checks, and other pre-employment requirements.
• Monitor candidate movement through each stage of the recruitment process.
• Track interview attendance, candidate no-shows, withdrawals, and pending actions.
• Prepare and maintain recruitment trackers and reports.
• Support job postings and recruitment campaigns.
• Coordinate offer documentation and pre-employment requirements.
• Maintain accurate and complete recruitment documentation.
• Provide timely updates to Recruiters and Hiring Managers regarding candidate status.
• Support recruitment events, hiring drives, and other Talent Acquisition activities.
• Identify administrative bottlenecks and recommend process improvements.
• Ensure recruitment activities are completed within established service levels.
• Perform other recruitment-related administrative duties as assigned.

Required Qualifications & Characteristics

• Bachelor's degree in Human Resources, Psychology, Business Administration, or related field preferred.
• 1-3 years of experience in recruitment coordination, HR administration, or related experience.
• Experience working with UKG or another HRIS/ATS platform is preferred.
• Experience supporting US-based clients, candidates, or stakeholders is preferred.
• Experience working across US business hours or supporting US-based recruitment processes preferred.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Strong attention to detail and data accuracy.
• Ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office and/or Google Workspace.
• Strong customer service orientation.