Recruitment Coordinator

UST HealthProof, Inc.; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

HealthEdge, based in the Philippines, is seeking a Talent Acquisition Coordinator to support end-to-end recruitment and onboarding. The role involves class-building, candidate follow-ups, and monitoring pre-employment requirements to ensure a smooth hiring process.

The ideal candidate is highly organized with strong communication skills, capable of coordinating with HR, Operations, IT, and Compliance to verify onboarding items and timelines.

Qualifications

• Bachelor's degree in HR, Business Administration, Psychology, or related field.
• At least 1 year of experience in recruitment coordination or similar roles.
• Strong organizational and administrative skills with attention to detail.
• Proficiency in MS Excel and MS Office applications.

Responsibilities

• Coordinate end-to-end recruitment and onboarding activities.
• Support candidate sourcing, screening, scheduling, and follow-ups.
• Maintain accurate recruitment trackers and candidate records.
• Collaborate with HR, Operations, Compliance, IT, and other departments.
• Ensure timely updates and clear communication with candidates.
• Monitor progress and escalate delays or risks affecting start dates.

Skills

Recruitment coordination

Candidate communication

Stakeholder coordination

High-volume recruiting

MS Excel

Outlook & Teams

Onboarding processes

Documentation tracking

Education

Bachelor's degree in HR/Business

Relevant field background

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Applicant Tracking System

Job description

Position Summary

At HealthEdge we know that our people are our greatest asset. As our company continues to grow, we are looking for a talented TA Coordinator to support us as we build incredible teams and continue to expand our collaborative culture.

The Recruitment Coordinator provides end-to-end coordination and administrative support throughout the recruitment and onboarding process. This role is responsible for class building, candidate follow-ups, pre-employment requirements monitoring, back-end recruitment processing, and maintaining accurate and up-to-date recruitment records.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable coordinating with candidates and multiple internal departments to ensure candidates move smoothly and efficiently through the hiring and onboarding process.

Key Responsibilities

Recruitment & Candidate Coordination

• Support candidate sourcing activities through job portals, databases, referrals, and other recruitment channels.
• Conduct initial paper screening of candidates based on established hiring requirements.
• Conduct candidate follow-up and keep-warm calls to maintain candidate engagement throughout the recruitment process.
• Coordinate with candidates regarding interview schedules, requirements, offers, onboarding activities, and other recruitment-related concerns.
• Monitor candidate progress and proactively follow up on outstanding action items.
• Assist recruiters in managing candidate pipelines and ensuring timely movement of candidates through the recruitment process.

Class Building & Onboarding

• Lead and support class building activities to ensure hiring targets and onboarding requirements are met.
• Monitor the completion and submission of pre-employment requirements.
• Maintain accurate tracking of candidate requirements and onboarding status.
• Conduct follow-up calls and communications with candidates who have pending or incomplete requirements.
• Coordinate with HR, Operations, Training, Compliance, IT, and other relevant departments to verify the status of candidate onboarding items.
• Escalate delays, issues, or potential risks that may impact a candidate's start date.
• Ensure candidates receive timely updates and clear instructions throughout the onboarding process.

Recruitment Administration & Back-End Processing

• Facilitate back-end recruitment processing, including preparation and coordination of job offers and onboarding documentation.
• Post jobs on LinkedIn and other job sites.
• Support the recruitment team in maintaining accurate and updated job requisition records.
• Ensure job requisition hygiene, including updating candidate statuses, dispositioning candidates, maintaining accurate requisition data, and closing or updating requisitions as appropriate.
• Maintain accurate recruitment trackers, reports, and candidate records.
• Assist in generating recruitment reports and monitoring hiring progress against targets.
• Ensure all recruitment documentation and records are complete, accurate, and properly maintained.

Candidate Experience

• Maintain professional and timely communication with candidates throughout the recruitment and onboarding process.
• Build positive relationships with candidates through regular follow-ups and engagement.
• Identify potential candidate drop-off risks and proactively address concerns.
• Help ensure a smooth and positive candidate experience from application through onboarding.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred.
• At least 1 year of Experience in recruitment coordination, talent acquisition, HR administration, or a similar role.
• Strong organizational and administrative skills with exceptional attention to detail.
• Strong follow-up and coordination skills.
• Comfortable communicating with candidates through phone, email, chat, and virtual platforms.
• Ability to coordinate effectively with multiple departments and stakeholders.
• Proficient in Microsoft Excel, including maintaining trackers, sorting/filtering data, and basic reporting.
• Proficient in Microsoft Outlook, Microsoft Teams, Word, PowerPoint, and other Microsoft Office applications.
• Ability to manage multiple priorities and deadlines in a fast-paced recruitment environment.
• Strong problem-solving and communication skills.Proactive, dependable, and able to work with minimal supervision.

Experience supporting high-volume or contact center recruitment is an advantage.