RECRUITMENT OFFICER - MANNING AGENCY

Capital Shipmanning Philippines Inc.; Pasay; On-site; PHP 350,000 - 580,000; Full time

Job summary

Capital Shipmanning Philippines Inc. is seeking an on-site Recruitment Officer to manage end-to-end seafarer recruitment operations. You will source qualified applicants, coordinate assessments and interviews, maintain records, and ensure timely endorsements for approvals and proposals to principals.

You will collaborate with crew operations, port personnel, and management to meet staffing needs while upholding high recruitment standards within shipping. Experience in maritime HR is preferred.

Qualifications

• Experience in recruitment, crewing, staffing or HR, preferably in shipping/maritime.
• Ability to source applicants, conduct preliminary interviews, screen documents, check references, and coordinate recruitment activities.
• Strong record-keeping, reporting, and stakeholder coordination across multiple teams.

Responsibilities

• Source qualified applicants through training centers, review centers, seamen's homes, online platforms, affiliates, and other channels.
• Post crew requirements and recruitment ads across approved sourcing channels.
• Maintain updated crew requirements and monitor recruitment activities against staffing needs.
• Manage issuance of application forms and filing of completed forms.
• Screen applicants via Kabaro app and maintain candidate profiles and contacts.
• Call applicants from pre-qualified lists and inform them of status.
• Conduct initial interviews following ISO quality procedures for recruitment and selection.
• Endorse applicants to recruitment managers after document checks.
• Safeguard and maintain applicant document inventories for approvals and nominations.
• Coordinate technical assessment interviews with port captains/engineers before proposals.
• Verify candidate character and experience; maintain POEA directory reviews.
• Maintain recruitment performance reports and candidate inventories.

Skills

Sourcing

Interviewing

Documentation

Coordination

Reporting

Stakeholders

Tools

Kabaro app

Job description

About the role

Support end-to-end recruitment operations for seafarers and shipping personnel by sourcing qualified applicants, coordinating assessments and interviews, maintaining accurate candidate records, and ensuring timely endorsements for approval, nomination, pooling, and proposal to principals. The role works closely with crew operations, port captains, port engineers, recruitment management, hiring managers, and department heads to meet staffing requirements and maintain high-quality recruitment standards.

Key responsibilities

• Source qualified applicants through training centers, review centers, seamen's homes, online platforms, affiliated companies, and other recruitment channels.
• Post crew requirements and recruitment advertisements across approved sourcing channels.
• Maintain an updated list of crew requirements and monitor recruitment activities against staffing needs.
• Control the issuance of application forms and ensure the proper filing and upkeep of completed forms.
• Maintain and screen applicants through the Kabaro app, including updating candidate profiles and contact information.
• Call applicants from pre-qualified lists and new leads, and inform proposed applicants of their approval status.
• Conduct preliminary interviews in accordance with ISO quality procedures for recruitment and selection.
• Perform initial document and certification assessments before endorsing applicants to the recruitment manager or assistant crewing manager.
• Receive, safeguard, and maintain updated inventories of documents submitted by new applicants for approval, nomination, or pooling purposes.
• Coordinate technical assessment interviews for pre-qualified applicants with the port captain for deck positions or the port engineer for engine positions before proposal to the principal.
• Conduct character and experience verification for proposed applicants and maintain an updated POEA directory of accredited manning agencies for reference checks with previous employers.
• Maintain daily and monthly reports covering recruitment activities and applicant status.
• Develop and implement effective recruitment strategies to attract qualified talent within the shipping industry.
• Work closely with hiring managers and department heads to understand staffing requirements, create comprehensive job descriptions, and support informed candidate selection decisions.
• Maintain accurate records of candidate profiles, interview notes, recruitment activities, and communication history.
• Stay informed about industry trends, salary benchmarks, and competitor practices to help maintain a competitive recruitment approach.
• Perform other duties as may be required by management.

What we're looking for

• Experience in recruitment, crewing, staffing, or human resources, preferably within the shipping or maritime industry.
• Knowledge of applicant sourcing, preliminary interviewing, document screening, reference checking, and recruitment coordination.
• Ability to assess application documents and certifications accurately and maintain organised candidate records.
• Strong communication and coordination skills for working with applicants, hiring managers, department heads, port captains, port engineers, and recruitment leaders.
• Proficiency in maintaining recruitment reports, applicant inventories, contact lists, and digital candidate records.
• Ability to manage multiple recruitment activities, prioritise tasks, and meet staffing timelines.
• High attention to detail, discretion in handling applicant information, and commitment to established quality procedures.
• Familiarity with recruitment applications and online sourcing platforms is an advantage.