Specialist - Recruitment Administration

Weareams; Manila; Hybrid; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Hybrid model

Job summary

AMS in Manila is seeking a Specialist - Recruitment Administration to provide essential support across recruitment activities and to ensure compliant processes. The role involves coordinating with recruiters, updating documentation, and ensuring a positive candidate experience as part of a hybrid work setup.

The ideal candidate will excel in Excel and Pivot Tables, be proficient with MS Office and ATS, and be ready to work a US shift from 8:00 PM to 5:00 AM PHT, reporting onsite at the BGC

Qualifications

• Strong proficiency in Microsoft Excel, with at least intermediate-level skills.
• Experience creating and using Pivot Tables is required.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).
• Experience working with an Applicant Tracking System (ATS).
• Previous HR or recruitment-related experience is preferred.
• Knowledge or experience in a Recruitment Process Outsourcing (RPO) environment is an advantage.
• Demonstrates a strong willingness to learn, adapt, and take on broader responsibilities.
• Amenable to a hybrid work setup, reporting onsite at the BGC office three (3) times per week.
• Willing to work on a US shift schedule (8:00 PM to 5:00 AM PHT).

Responsibilities

• Provide administrative support across various recruitment activities and processes.
• Assist with audit preparation and compliance-related requirements to ensure adherence to internal and client standards.
• Manage, review, and track pre-employment and hiring documentation for accuracy and completeness.
• Distribute job requisitions and coordinate closely with recruiters, hiring managers, and other stakeholders throughout the recruitment lifecycle.
• Serve as a point of contact for candidates, providing updates and ensuring a positive candidate experience throughout the hiring process.
• Maintain accurate recruitment records and update relevant systems and trackers as needed.
• Take on additional duties and responsibilities as required to support business and client needs.

Skills

Microsoft Excel

Pivot Tables

Microsoft Office

ATS usage

HR/recruitment experience

RPO knowledge

Adaptability

Hybrid work readiness

US shift readiness

Tools

Pivot Tables

ATS

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

What if your skills mattered more than your job title?

At AMS, we’re building teams that are curious, collaborative, and committed to doing great work. We’re looking for a Specialist - Recruitment Administrationwho enjoys learning and values teamwork.

If you’re good at providing efficient and flexible administrative support to the recruitment process as part of the recruitment administration team, and excited to grow in a supportive environment, you might be exactly who we’re looking for.

Key Accountabilities

• Provide administrative support across various recruitment activities and processes.
• Assist with audit preparation and compliance-related requirements to ensure adherence to internal and client standards.
• Manage, review, and track pre-employment and hiring documentation for accuracy and completeness.
• Distribute job requisitions and coordinate closely with recruiters, hiring managers, and other stakeholders throughout the recruitment lifecycle.
• Serve as a point of contact for candidates, providing updates and ensuring a positive candidate experience throughout the hiring process.
• Maintain accurate recruitment records and update relevant systems and trackers as needed.
• Take on additional duties and responsibilities as required to support business and client needs.

Skills & Requirements

• Strong proficiency in Microsoft Excel, with at least intermediate-level skills.
• Experience creating and using Pivot Tables is required.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).
• Experience working with an Applicant Tracking System (ATS).
• Previous HR or recruitment-related experience is preferred.
• Knowledge or experience in a Recruitment Process Outsourcing (RPO) environment is an advantage.
• Demonstrates a strong willingness to learn, adapt, and take on broader responsibilities.
• Amenable to a hybrid work setup, reporting onsite at the BGC office three (3) times per week.
• Willing to work on a US shift schedule (8:00 PM to 5:00 AM PHT).

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package
• Flexibility in how and where you work
• Hybrid model

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.