Recruitment Administration & Data Specialist (Hybrid, US Shift)

Weareams; Manila; Hybrid; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Hybrid model

Job summary

AMS in Manila is seeking a Specialist - Recruitment Administration to provide essential support across recruitment activities and to ensure compliant processes. The role involves coordinating with recruiters, updating documentation, and ensuring a positive candidate experience as part of a hybrid work setup.

The ideal candidate will excel in Excel and Pivot Tables, be proficient with MS Office and ATS, and be ready to work a US shift from 8:00 PM to 5:00 AM PHT, reporting onsite at the BGC

Qualifications

• Strong proficiency in Microsoft Excel, with at least intermediate-level skills.
• Experience creating and using Pivot Tables is required.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).
• Experience working with an Applicant Tracking System (ATS).
• Previous HR or recruitment-related experience is preferred.
• Knowledge or experience in a Recruitment Process Outsourcing (RPO) environment is an advantage.
• Demonstrates a strong willingness to learn, adapt, and take on broader responsibilities.
• Amenable to a hybrid work setup, reporting onsite at the BGC office three (3) times per week.
• Willing to work on a US shift schedule (8:00 PM to 5:00 AM PHT).

Responsibilities

• Provide administrative support across various recruitment activities and processes.
• Assist with audit preparation and compliance-related requirements to ensure adherence to internal and client standards.
• Manage, review, and track pre-employment and hiring documentation for accuracy and completeness.
• Distribute job requisitions and coordinate closely with recruiters, hiring managers, and other stakeholders throughout the recruitment lifecycle.
• Serve as a point of contact for candidates, providing updates and ensuring a positive candidate experience throughout the hiring process.
• Maintain accurate recruitment records and update relevant systems and trackers as needed.
• Take on additional duties and responsibilities as required to support business and client needs.

Skills

Microsoft Excel

Pivot Tables

Microsoft Office

ATS usage

HR/recruitment experience

RPO knowledge

Adaptability

Hybrid work readiness

US shift readiness

Tools

Pivot Tables

ATS

Job description

AMS in Manila is seeking a Specialist - Recruitment Administration to provide essential support across recruitment activities and to ensure compliant processes. The role involves coordinating with recruiters, updating documentation, and ensuring a positive candidate experience as part of a hybrid work setup.

The ideal candidate will excel in Excel and Pivot Tables, be proficient with MS Office and ATS, and be ready to work a US shift from 8:00 PM to 5:00 AM PHT, reporting onsite at the BGC