Receptionist VA

vamasters, Inc.; Cabuyao; On-site; PHP 240,000 - 360,000; Full time

Job summary

vamasters, Inc. is seeking an Executive Assistant to greet callers, screen and route inquiries, and manage messages with a high degree of professionalism.

You will support the executive with calendar coordination and day-to-day administrative tasks, while maintaining strict confidentiality and a polished, reliable presence. The role requires excellent spoken and written English, experience with calendar tools, and comfort with phone systems.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent spoken English with clear phone presence.
• Strong written English for messages and follow-ups.
• Experience with calendar and scheduling tools.
• Comfort with phone and call management software.
• Good judgement with sensitive and confidential matters.
• Sharp-eyed, deadline-conscious, and reliable without supervision.
• Strong communication skills.

Responsibilities

• Greet callers with a professional, friendly welcome.
• Screen calls and route to the right person or department.
• Take accurate messages and pass them along promptly.
• Answer caller questions using approved information, escalate when needed.
• Book appointments and manage calendar requests by phone.
• Chase missed calls, voicemails, and callbacks.
• Log call details and notes in systems to ensure nothing is lost.
• Support the executive with day-to-day administrative tasks.
• Keep sensitive calls and information confidential.

Skills

Executive Assistant experience

Phone-based support

Excellent spoken English

Strong written English

Calendar scheduling

Phone/call management tools

Discretion with confidential matters

Deadline-conscious

Strong communication skills

Tools

Calendar tools

VoIP platforms

CRM / call-logging tools

Job description

Job Summary:

Callers reaching our business will be met with warmth and professionalism by a polished, dependable Executive Assistant, who answers calls, understands what each caller needs, and makes sure every message and request reaches the right person. Articulate, composed under pressure, and highly organized is the profile that fits.

Key Responsibilities:

• Greet incoming calls promptly with a professional, friendly welcome
• Screen calls and route them to the right person or department
• Take accurate messages and pass them along promptly
• Answer caller questions using approved information, and upscale when needed
• Book appointments and manage calendar requests that come in by phone
• Chase missed calls, voicemails, and callbacks
• Log call details and notes in our systems so nothing gets lost
• Support the executive with day-to-day administrative tasks
• Keep sensitive calls and information confidential

Mandatory Skills:

• Proven experience as an Executive Assistant, receptionist, or in a phone-based support role
• Excellent spoken English with a clear, professional phone presence
• Strong written English for messages and follow-ups
• Experience with calendar and scheduling tools
• Comfort with phone and call management software
• Good judgement with sensitive and confidential matters
• Sharp-eyed, deadline-conscious, and reliable without supervision
• Strong communication skills

Preferred Skills:

• Experience supporting executives or business owners directly
• Experience with a CRM or call-logging tool
• Experience with business phone systems such as VoIP platforms
• Customer service or appointment-setting background
• Keeps several tasks and priorities organized and moving, even when deadlines bunch up

Why Join Us:

Become a trusted right hand to a busy executive and the first impression of our business. You will join a supportive team that values professionalism and initiative, with room to grow your responsibilities over time.