Virtual Receptionist

vamasters, Inc.; Cavite City; On-site; PHP 180,000 - 240,000; Full time

Job summary

vamasters, Inc. is seeking an inbound call receptionist to be the first voice customers hear. The successful candidate will answer calls promptly, understand needs, and turn inquiries into booked service appointments.

You should have excellent spoken and written English, a warm, professional phone manner, and reliable attendance to handle a steady daily call volume. You will use our CRM to capture customer details, schedule appointments, and update records after each call.

Qualifications

• Excellent spoken and written English with clear pronunciation.
• Proven experience in inbound calls, customer service, receptionist, or appointment setting roles.
• Confident phone manner and the ability to guide callers to book.
• Comfortable handling a steady daily volume of inbound calls.
• Fast, accurate data entry and the ability to learn new CRM quickly.
• Highly punctual with an excellent attendance record.

Responsibilities

• Pick up every inbound call promptly and professionally so no customer inquiry goes unanswered.
• Pin down each caller’s service needs and capture accurate customer details (name, address, contact information, and issue).
• Turn inquiries into confirmed bookings by guiding callers toward scheduling a service appointment.
• Book, reschedule, and confirm appointments in our in-house CRM and calendar system.
• Enter and update customer records accurately after each call.
• Answer common questions about our services and explain next steps clearly.
• Return missed calls and follow up on voicemails quickly so every lead is captured.
• Pass urgent or complex requests to the team when needed.

Skills

Inbound calls

Customer service

Phone manner

CRM data entry

English proficiency

Attendance

Job description

Job Summary

There’s an open role here for a friendly, confident Inbound Call Receptionist to be the first voice our customers hear when they call. Our home services business takes a steady stream of inbound calls every day, and we need someone who picks up promptly, understands what each caller needs, and turns inquiries into booked service appointments. You’ll suit this role if you have excellent spoken English, a warm and professional phone manner, and the reliability to be there for every call.

Key Responsibilities

• Pick up every inbound call promptly and professionally so no customer inquiry goes unanswered
• Pin down each caller’s service needs and capture accurate customer details (name, address, contact information, and issue)
• Turn inquiries into confirmed bookings by guiding callers toward scheduling a service appointment
• Book, reschedule, and confirm appointments in our in-house CRM and calendar system
• Enter and update customer records accurately after each call
• Answer common questions about our services and explain next steps clearly
• Return missed calls and follow up on voicemails quickly so every lead is captured
• Pass urgent or complex requests to the team when needed

Mandatory Skills

• Excellent spoken and written English with clear, easy-to-understand pronunciation
• Proven experience in inbound calls, customer service, receptionist, or appointment setting roles
• Confident phone manner and the ability to build rapport quickly and guide callers to book
• Comfortable handling a steady daily volume of inbound calls
• Fast, accurate data entry and the ability to learn new CRM and scheduling software quicklyHighly punctual with an excellent attendance record
• Steady, thorough, and self-starting
• Strong communication and active listening skills

Preferred Skills

• Sales or closing experience, especially turning inbound leads into booked appointments
• Experience in home services customer support or booking (e.g., pest control, cleaning, HVAC, plumbing)
• Experience handling calls with US or Canadian customers
• Familiarity with field service or CRM tools such as Jobber, Housecall Pro, ServiceTitan, or similar
• Experience using VoIP or softphone systems
• Ability to stay calm and helpful with stressed or urgent callers

Why Join Us

Join a hands-on, growing business where your work makes a real difference every day. Every call you take helps a customer get the help they need and helps our business grow. We value team members who show up consistently and deliver, and we’re looking for someone we can build a long-term working relationship with.