Receptionist Office Assistant

MD HVAC (Philippines) Corporation; Taguig; Hybrid; PHP 167,000 - 279,000; Full time

Job summary

MD HVAC (Philippines) Corporation is looking for an Office Assistant to support daily operations and ensure smooth workflow. You will maintain accurate records, update inventory and job order logs, and assist the technical, sales, and project teams with clerical tasks.

Ideal candidates have a Bachelor’s degree in Business Administration or related field, strong written and verbal communication, and the ability to work independently while managing time effectively.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Fresh graduates welcome; experience is a plus.
• Strong written and verbal communication skills.
• Friendly, approachable demeanor with good interpersonal skills.
• Ability to work independently and manage time effectively with minimal supervision.

Responsibilities

• Manage and maintain an organized filing system for materials and documents.
• Update paperwork, maintain records, and assist with word processing tasks.
• Assist colleagues with administrative tasks and provide support where needed.
• Encode and update equipment records, client/supplier files, and job order logs.
• Handle calls, emails, and deliveries professionally; monitor office supplies.
• Record and organize information in company databases and keep workplace clean.

Skills

Written communication

Word processing

Interpersonal skills

Time management

Independent work

Education

Bachelor's degree in Business Administration or related field

Job description

About the role

The Office Assistant supports daily operations in an HVAC company by performing clerical tasks, assisting with documentation, and coordinating with various departments. The role ensures smooth workflow by maintaining accurate records, updating inventory logs, processing supplier inquiries and job orders, and providing timely support to the technical, sales, and project teams.

Key responsibilities

• Manage and maintain an organized filing system for materials and documents.
• Update paperwork, maintain physical and digital records, and assist with word processing tasks.
• Assist colleagues with various administrative tasks and provide support where needed.
• Encode and update equipment records, client/supplier files, and job order logs while monitoring and maintaining office equipment and supplies.
• Perform other clerical tasks and run errands as assigned by the Supervisor or Manager.
• Handle incoming and outgoing communications—including calls, emails, and deliveries—in a professional manner.
• Record, update, and organize important information in company databases.
• Help maintain cleanliness and ensure the functionality of the workplace.

Responsibilities:

• Graduate of a Bachelor's degree in Business Administration or any related field.
• Prior experience as an Office Assistant or in a similar administrative role is advantage but fresh graduate is welcome to apply.
• Strong written communication and word processing skills.
• Friendly, approachable demeanor with excellent interpersonal skills.
• Ability to work independently and manage time effectively with minimal supervision.
• Excellent verbal and written communication skills.