Administrative Assistant

HIMEX CORPORATION; Metro Manila; On-site; PHP 223,000 - 391,000; Full time

Job summary

HIMEX CORPORATION is seeking an Administrative Assistant to provide essential clerical and administrative support within its Manila office. The role covers calendar coordination, document preparation, filing, travel booking, and liaison with staff, management, and vendors.

The successful candidate will have a bachelor's degree and 2–3 years of related experience, strong Microsoft Office skills, and a professional, customer-service oriented attitude to ensure smooth daily operations.

Qualifications

• Bachelor's degree required.
• 2–3 years of administrative/office support experience preferred.
• Proficiency in Microsoft Office Suite and related software.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize work effectively.
• Attention to detail and logical thinking.
• Professional attitude with strong customer service skills.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and file documents, reports, and presentations.
• Maintain organized filing systems, both electronic and physical.
• Order and manage office supplies and equipment.
• Greet and assist visitors, clients, and vendors professionally.
• Coordinate travel arrangements for management and staff.
• Process invoices, expense reports, and other payables.
• Safekeep petty cash and submit replenishment as needed.
• Support office projects and assist team members as needed.
• Ensure confidentiality of sensitive information.

Skills

Communication

Organization

Time management

Attention to detail

Customer service

Multitasking

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office Suite

Office management software

Job description

Job Description: Administrative Assistant

Position Summary

An Administrative Assistant provides administrative and clerical support to ensure the efficient operation of an office. The role involves managing office tasks, coordinating schedules, maintaining records, and assisting staff and management with daily operations.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and file documents, reports, and presentations.
• Maintain organized filing systems, both electronic and physical.
• Order and manage office supplies and equipment.
• Greet and assist visitors, clients, and vendors professionally and when needed.
• Coordinate travel arrangements (flight bookings of the management and employees)
• Process invoices, expense reports, and other payables
• Safekeeping of petty cash and submission of replenishment as needed.
• Support office projects and assist team members as needed.
• Ensure confidentiality of sensitive information.

Qualifications

• With bachelor's degree
• Previous experience in an administrative or office support role preferred atleast 2-3 years of related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize work effectively.
• Attention to detail and logical thinking abilities.
• Professional attitude with strong customer service skills.

Key Skills

• Communication and interpersonal skills
• Organization and planning
• Time management
• Computer proficiency
• Record keeping and data entry
• Multitasking
• Teamwork and collaboration
• Confidentiality and professionalism

Working Conditions

Administrative Assistants typically work in office environments during regular business hours. The role may require occasional overtime during busy periods and involves extensive use of computers, phones, and office equipment.