Receptionist

YTO EXPRESS (PHILIPPINES) TECHNOLOGY GROUP CORPORATION; Pasay; On-site; PHP 201,000 - 290,000; Full time

Job summary

YTO EXPRESS (PHILIPPINES) TECHNOLOGY GROUP CORPORATION invites applications for a Receptionist/Administrative Assistant role in Metro Manila. The position combines front-desk duties with fleet scheduling, inventory control of office supplies, and cross-departmental administrative support.

The ideal candidate is a college graduate with strong communication, organizational, and time-management skills, proficient in Microsoft Office, and capable of handling multiple requests in a fast-paced

Qualifications

• College degree in business/administration or related field.
• Experience as receptionist or administrative role preferred.
• Experience in vehicle scheduling or fleet coordination is an advantage.
• Proficient in Microsoft Office; Excel, Word, Outlook.
• Strong communication and interpersonal skills.
• Detail-oriented with good record-keeping.

Responsibilities

• Welcome and assist guests, visitors, applicants, suppliers, and partners professionally.
• Manage reception area and direct visitors to the right department.
• Handle incoming calls, emails, and inquiries with accurate responses.
• Maintain a visitor log and coordinate access.
• Schedule and dispatch company vehicles for trips and deliveries.
• Evaluate vehicle requests and coordinate schedules by priority and availability.
• Maintain vehicle scheduling log with trip details and driver.
• Inventory office supplies and reception materials; conduct regular counts.
• Assist HR, Admin, Ops with routine tasks as needed.

Skills

Communication

Organization

Time management

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

About the role

This role combines reception and guest assistance with company vehicle scheduling and coordination, along with office supplies inventory management and administrative support across multiple departments.

Key responsibilities

• Welcome and assist guests, visitors, applicants, suppliers, and business partners in a professional and courteous manner

• Manage the reception area and ensure that visitors are properly accommodated and directed to the appropriate department or personnel

• Receive and answer incoming calls, emails, and inquiries, and provide accurate information or refer concerns to the appropriate personnel

• Maintain a visitor log and coordinate visitor access with concerned departments

• Manage and maintain the schedule of company vehicles for official business trips, meetings, deliveries, errands, and other authorized activities

• Receive and evaluate vehicle requests from departments and coordinate schedules based on priority, availability, and operational requirements

• Maintain an updated vehicle scheduling and dispatching log, including trip details, assigned driver, destination, date, and time

• Monitor and maintain an accurate inventory of office supplies and reception-related materials

• Conduct regular physical inventory counts and reconcile actual stocks with inventory records

• Assist the HR, Administration, Operations, and other departments with routine administrative tasks as assigned

About you

• College graduate, preferably in Business Administration, Office Administration, Management, Logistics, Tourism, or a related field

• Experience as a Receptionist, Administrative Assistant, Office Staff, Front Desk Staff, or similar administrative role is preferred

• Experience in vehicle scheduling, fleet coordination, logistics, or transportation operations is an advantage

• Good communication and interpersonal skills

• Strong organizational and time-management skills

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook/email

• Detail-oriented and capable of maintaining accurate records and schedules

• Ability to handle multiple requests and coordinate with different departments

• Professional, courteous, and customer-service oriented

• Willing to work in a fast-paced logistics/transportation environment