Real Estate Virtual Assistant

Admin24Seven; Angeles; On-site; PHP 180,000 - 360,000; Full time

Benefits offered by this job

On-site

Full-time

Fixed dayshift

Weekends off

Paid leave credits

Employee referral program

Salary increases

HMO

Government benefits

Job summary

Admin24Seven is seeking a Real Estate Administrative Assistant – Agent Support in Angeles City. You will support agents with listings, contracts, and client communication.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks. Proficiency in MS Office, RP Data/CoreLogic, Campaign Track, and AgentBox is preferred. On-site full-time position with a fixed dayshift and weekends off.

Qualifications

• Experience in Australian real estate (sales admin/support) is required.
• Strong English communication (written and verbal).
• Excellent organization and attention to detail.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Assist agents with property sales documents, listings, and contracts.
• Update client and property details in the system.
• Coordinate photography, floorplans, brochures, and newsletters for listings.
• Schedule meetings and manage calendars for agents.

Skills

Data entry

Calendar management

Client support

English communication

Tools

RP Data/CoreLogic

Campaign Track

Adobe Acrobat

AgentBox

Job description

Real Estate Administrative Assistant – Agent Support

Location:

Office-based, Marquee Mall, Angeles City

About the Role

We are seeking a detail-oriented and organised Real Estate Administrative Assistant – Agent Support to join our real estate team. This office-based role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. You will handle various administrative tasks, including data entry, diary and calendar management, booking meetings, providing ad-hoc support, and potentially contacting clients. This is a great opportunity to contribute to the smooth operation of an Australian real estate business.

Your Responsibilities

• Sales Support: Assist agents with property sales, including contracts, sales files, and property listings.
• Client & Property Management: Update client and property details in the system.
• Marketing Assistance: Book and organize photography, floorplans, and copywriting for property listings. Order signboards, brochures, and newsletters for properties for sale.
• Diary & Calendar Management: Schedule meetings and appointments for agents.
• Compliance & Documentation: Organise and manage important real estate documents.
• Trust Receipting: Process sales trust receipts with accuracy.
• Database Management: Keep records updated and organised.
• Reporting: Prepare weekly reports for the team.
• Agent & Client Support: Assist agents with inquiries and provide general client support when needed.

What We’re Looking For

• Must have experience in Australian real estate (sales admin/support).
• Strong English communication skills (written and verbal).
• Excellent organization and attention to detail.
• Ability to manage multiple tasks efficiently.
• Customer-focused and able to handle inquiries professionally.
• Proficient in Microsoft Office, CRM systems (RP Data/CoreLogic), Campaign Track, and Adobe Acrobat.
• Typing speed of at least 35 words per minute.
• Bonus: Experience with AgentBox and basic Photoshop is a plus.

What We Offer

• Work with a leading Australian real estate firm.
• A supportive team environment with growth opportunities.
• Work on Site – Full time
• Fixed Dayshift Schedule
• Fixed Weekends off
• Paid Leave Credits
• Employee Referral Program
• Salary increase every work anniversary
• HMO
• Government benefits