QuickBooks Bookkeeping Specialist

VA Masters; Calapan; On-site; PHP 279,000 - 502,000; Full time

Job summary

VA Masters is seeking a detail-oriented QuickBooks Bookkeeping Specialist in the Philippines. The candidate will enter transactions from statements, perform reconciliations, and handle payroll entries, with confidentiality and growth in mind.

The role requires hands-on QuickBooks Desktop experience, strong fundamentals, and the ability to work in a hosted environment, using Google Drive for record-keeping. Training is provided, followed by ownership of recurring tasks.

Qualifications

• Hands-on experience with QuickBooks Desktop.
• Solid bookkeeping fundamentals, including categorization, journal entries, and reconciliations.
• Experience entering transactions manually from statements.
• Ability to handle confidential financial data with care and discretion.
• Comfortable working inside a hosted software environment.
• Comfortable with Google Drive and Google Workspace tools.
• Trustworthy in follow-through, thorough with the fine print, and productive without needing close direction.
• Strong communication skills, including asking questions and giving clear status updates.

Responsibilities

• Manually enter transactions into QuickBooks Desktop from bank and credit card statements.
• Categorize income and expenses accurately.
• Complete monthly bank and credit card reconciliations.
• Post payroll journal entries from external payroll reports.
• Prepare and send payroll reports weekly and monthly.
• Keep financial records and files organized in Google Drive.
• Work in QuickBooks Online for a small number of accounts as needed.
• Promptly flag discrepancies, missing documents, and unusual transactions.
• Follow guidance during hands-on training in the first weeks, then take ownership of recurring tasks.

Skills

Bookkeeping fundamentals

Confidential data handling

Attention to detail

Strong communication

Self-directed work

Tools

QuickBooks Desktop

Google Drive

QuickBooks Online

Google Workspace

Job description

Job Summary:

Clean books are built one careful entry at a time, and a detail-oriented QuickBooks Bookkeeping Specialist will keep ours accurate and current. You will enter transactions from bank and credit card statements, complete monthly reconciliations, and handle payroll journal entries and reporting. A junior to mid-level bookkeeper who is comfortable with QuickBooks Desktop, takes confidentiality seriously, and is eager to grow with us is the ideal candidate.

Key Responsibilities:

• Manually enter transactions into QuickBooks Desktop from bank and credit card statements
• Categorize income and expenses accurately
• Complete monthly bank and credit card reconciliations
• Post payroll journal entries from external payroll reports
• Prepare and send payroll reports weekly and monthly
• Keep financial records and files organized in Google Drive
• Work in QuickBooks Online for a small number of accounts as needed
• Promptly flag discrepancies, missing documents, and unusual transactions
• Follow guidance during hands-on training in the first weeks, then take ownership of recurring tasks

Mandatory Skills:

• Hands-on experience with QuickBooks Desktop
• Solid bookkeeping fundamentals, including categorization, journal entries, and reconciliations
• Experience entering transactions manually from statements
• Ability to handle confidential financial data with care and discretion
• Comfortable working inside a hosted software environment
• Comfortable with Google Drive and Google Workspace tools
• Trustworthy in your follow-through, thorough with the fine print, and productive without needing close direction
• Strong communication skills, including asking questions and giving clear status updates

Preferred Skills:

• Basic familiarity with QuickBooks Online
• Experience posting payroll journal entries or preparing payroll reportsExperience supporting multiple clients or companies
• Familiarity with year-end and tax-season bookkeeping workflows
• Willingness to take on more responsibility over time
• Skilled at moving several projects forward over the same stretch, tracking deadlines closely and raising delays early

Why Join Us:

You will receive hands-on training from an experienced owner and a supportive working relationship built on clear check-ins. Here is a chance to build deep bookkeeping skills and take on more responsibility as the workload grows.