Purchasing Support Administrator (Us Construction)

Rooted Talents; Philippines; Remote; PHP 825,000 - 988,000; Full time

Job summary

Rooted Talents is seeking a Purchasing Support Administrator to assist our Senior Purchaser with procurement tasks from the Philippines. The role focuses on creating purchasing documents, coordinating procurement activities, managing vendor communications and record-keeping in a fast-paced environment.

Ideal candidates are detail-oriented, proactive, and capable of handling multiple administrative tasks. This is a remote/ work-from-home opportunity with US construction exposure and flexible

Qualifications

• Experience in procurement or purchasing administration or flooring/construction preferred.
• Experience preparing and managing project submittals and close-out documentation preferred.
• Strong written and verbal communication with vendors.
• Detail-oriented with ability to manage multiple orders.

Responsibilities

• Procurement: support Senior Purchaser, compile materials lists, coordinate lead times.
• Submittals: prepare and submit material specs, compliance docs, warranty info.
• Document management: prepare submittal cover sheets, distribute electronic packs.
• Vendor communication: track orders, relay updates, resolve discrepancies.
• Record keeping: maintain purchase orders, invoices, delivery confirmations for audits.
• Administrative support: handle correspondence, organize files, support purchasing dept.

Skills

Procurement

Vendor communication

Attention to detail

Organization

Administrative tasks

Independent worker

Team collaboration

Tools

Microsoft Office Suite

Job description

Purchasing Support Administrator (US Construction)

Salary :₱1,300 - 1,300 monthly

Company : Rooted Talents Job Type : Full Time Remote / Work from Home

Job Description - Purchasing Support Administrator (US Construction)

WE'RE HIRING: PURCHASING SUPPORT ADMINISTRATOR (US Construction)

Remote | Philippines-Based Independent Contractor

Schedule: Full-time (U.S. business hours preferred)

Compensation: $1300

About the Company

We are a Florida-based commercial flooring company serving clients across healthcare, corporate, education, hospitality, and retail sectors. We provide end-to-end flooring solutions, including product specification, installation, maintenance, and sustainable reclamation. Known for quality, efficiency, and professionalism, we partner with architects, contractors, and facility managers to deliver flooring projects on time and to exacting standards.

Role Summary

We are looking for a Purchasing Support Administrator to assist our Senior Purchaser with procurement-related tasks. This role is primarily focused on preparing purchasing support documents, coordinating procurement activities, managing vendor communications, and maintaining records. The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks in a fast-paced environment.

Key Responsibilities

Procurement Assistance

• -Support the Senior Purchaser in procurement activities, including compiling materials lists and coordinating lead times.
• -Assist in ordering flooring samples and tracking their status.

Submittals & Close-Out Documentation

• -Prepare and submit project submittals including material specifications, compliance documents, and warranty information.
• -Compile close-out packages with all necessary documentation to finalize projects.
• -Ensure all procurement-related documents meet project and regulatory requirements.

Document Preparation & Management

• -Prepare and format accurate submittal cover sheets and label forms in compliance with project specifications.
• -Utilize spec intel programs to compile and distribute electronic submittal packages.

Vendor Communication

• -Communicate with flooring and material vendors to track orders, obtain lead times, and relay updates to the Senior Purchaser.
• -Follow up on outstanding orders and resolve any discrepancies in a timely manner.

Record Keeping & Reporting

• -Maintain detailed records of procurement activities, including purchase orders, invoices, and delivery confirmations.
• -Ensure documentation is accurate, up to date, and easily accessible for reporting and auditing purposes.

Administrative Support

• -Assist in managing correspondence, organizing files, and handling general administrative tasks to support the purchasing department.
• -Provide additional administrative assistance to other departments as needed.

Required Skills & Qualifications

• -Experience: Previous experience in procurement, purchasing administration, or the flooring/construction industry is preferred.
• -Submittal & Close-Out Knowledge: Experience preparing and managing project submittals and close-out documentation preferred.
• -Technical Proficiency: Comfortable using Microsoft Office Suite (Excel, Word, Outlook) and procurement software.
• -Attention to Detail: Ability to prepare accurate documents and track multiple orders efficiently.
• -Communication Skills: Strong written and verbal communication skills for vendor correspondence.
• -Organizational Skills: Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• -Proactive Mindset: Self-motivated and capable of working independently while maintaining a team-oriented approach.