Purchasing Specialist

DDC LAND, INCORPORATED; Pasay; On-site; PHP 360,000 - 600,000; Full time

Job summary

DDC LAND, INCORPORATED is seeking a proactive Procurement Officer to support efficient purchasing and procurement operations. You will source materials, coordinate with suppliers and internal teams, review specifications, budgets, quality standards, and delivery schedules to ensure timely, cost-effective purchases.

Responsibilities include receiving requisitions, canvassing suppliers, preparing quotations and purchase orders, tracking deliveries, negotiating terms, maintaining supplier data, and

Qualifications

• Experience in purchasing, procurement, inventory coordination, or related administrative role.
• Strong supplier sourcing, quotation comparison, negotiation, and order follow-up skills.
• Ability to coordinate effectively with suppliers, warehouses, engineering teams, accounting, and requesting departments.
• Strong attention to detail when reviewing specifications, quantities, pricing, delivery schedules, and purchasing documents.
• Organised approach to maintaining records, preparing reports, and monitoring pending orders.
• Ability to monitor stock requirements and identify materials requiring replenishment.
• Understanding of purchasing controls, approval procedures, supplier compliance, and basic budget monitoring.
• Good communication, coordination, time management, and problem-solving skills.

Responsibilities

• Receive and process purchase requisitions from different departments and project sites.
• Source qualified suppliers and canvass prices for requested materials, supplies, and equipment.
• Prepare and compare quotations to support competitive pricing and favourable purchasing terms.
• Prepare purchase orders upon approval and ensure purchased items meet specifications, quantities, quality standards, and delivery schedules.
• Follow up with suppliers regarding order status, delivery schedules, pending orders, and back-ordered materials.
• Negotiate prices, discounts, payment terms, and delivery arrangements with suppliers.
• Maintain and update the supplier database and establish effective supplier relationships.
• Evaluate supplier performance based on pricing, product quality, reliability, and delivery efficiency.
• Identify alternative suppliers to support continuous availability of materials and supplies.
• Coordinate with the Warehouse and Engineering Departments regarding material requirements, availability, and stock levels.
• Maintain accurate documentation for purchase requisitions, canvass sheets, quotations, purchase orders, and delivery receipts.
• Prepare reports on pending purchases, completed orders, outstanding supplier deliveries, and purchasing expenses against approved budgets.
• Coordinate with Accounting regarding supplier invoices, billing statements, and payment processing.
• Coordinate with requesting departments to clarify material specifications and purchasing requirements.
• Ensure compliance with company purchasing policies, approval procedures, and agreed supplier terms.
• Perform other purchasing-related tasks as assigned by the immediate supervisor.

Skills

Supplier sourcing

Quotation comparison

Negotiation

Order follow-up

Cross-functional coordination

Document review

Inventory monitoring

Job description

About the role

Support efficient purchasing and procurement operations by sourcing materials, supplies, and equipment, coordinating with suppliers and internal departments, and ensuring that purchasing activities meet required specifications, budgets, quality standards, and delivery schedules.

Key responsibilities

• Receive and process purchase requisitions from different departments and project sites.
• Source qualified suppliers and canvass prices for requested materials, supplies, and equipment.
• Prepare and compare quotations to support competitive pricing and favourable purchasing terms.
• Prepare purchase orders upon approval and ensure purchased items meet specifications, quantities, quality standards, and delivery schedules.
• Follow up with suppliers regarding order status, delivery schedules, pending orders, and back-ordered materials.
• Negotiate prices, discounts, payment terms, and delivery arrangements with suppliers.
• Maintain and update the supplier database and establish effective supplier relationships.
• Evaluate supplier performance based on pricing, product quality, reliability, and delivery efficiency.
• Identify alternative suppliers to support continuous availability of materials and supplies.
• Coordinate with the Warehouse and Engineering Departments regarding material requirements, availability, and stock levels.
• Maintain accurate documentation for purchase requisitions, canvass sheets, quotations, purchase orders, and delivery receipts.
• Prepare reports on pending purchases, completed orders, outstanding supplier deliveries, and purchasing expenses against approved budgets.
• Coordinate with Accounting regarding supplier invoices, billing statements, and payment processing.
• Coordinate with requesting departments to clarify material specifications and purchasing requirements.
• Ensure compliance with company purchasing policies, approval procedures, and agreed supplier terms.
• Perform other purchasing-related tasks as assigned by the immediate supervisor.

What we're looking for

• Experience in purchasing, procurement, inventory coordination, or a related administrative role.
• Strong supplier sourcing, quotation comparison, negotiation, and order follow-up skills.
• Ability to coordinate effectively with suppliers, warehouses, engineering teams, accounting, and requesting departments.
• Strong attention to detail when reviewing specifications, quantities, pricing, delivery schedules, and purchasing documents.
• Organised approach to maintaining records, preparing reports, and monitoring pending orders.
• Ability to monitor stock requirements and identify materials requiring replenishment.
• Understanding of purchasing controls, approval procedures, supplier compliance, and basic budget monitoring.
• Good communication, coordination, time management, and problem-solving skills.