Office Staff

GJH SERCONS, INC.; Taguig; Hybrid; PHP 260,000 - 380,000; Full time

Job summary

GJH SERCONS, INC. is seeking an organized Purchasing Assistant to support the Purchasing Department in processing, monitoring, and documenting procurement activities.

The role ensures proper preparation of purchase-related documents and coordination with departments and suppliers to enable timely procurement operations. The candidate should have 1–2 years of experience, be diligent, analytical, and highly trainable, with strong attention to detail and ethical work conduct.

Qualifications

• Graduate of any 4-year course.
• 1–2 years work experience in procurement or admin.
• Strong analytical and organizational abilities.

Responsibilities

• Processes end-to-end procurement, including supplier selection, requisitions, quotes, and PO fulfillment.
• Monitors and negotiates pricing, payment terms, and delivery schedules for cost efficiency and quality.
• Establishes and maintains quality standards across all incoming goods and vendor deliverables.
• Performs regular quality audits, inspects delivered materials, and handles root-cause analysis for non-conforming items.
• Acts as primary contact for vendor inquiries, disputes, and performance evaluations.
• Monitors vendor KPIs (on-time delivery, defect rates, compliance) and conducts vendor rating assessments.
• Assists in planning, coordinating, and executing procurement- and quality-improvement projects.
• Maintains clear communication with stakeholders including operations and suppliers.
• Monitors stock levels and assists with demand forecasting to prevent shortages or excess inventory.
• Identifies cost-saving opportunities and assists with market price benchmarking.

Skills

Analytical

Communication

Attention to detail

Hardworking

Self-motivation

Education

4-year degree

Job description

About the role

Responsible for providing administrative and clerical support to the Purchasing Department by assisting in the processing, monitoring, and documentation of purchasing activities. The position ensures that purchase-related documents, records, requests, and reports are properly prepared, organized, updated, and coordinated with concerned departments and suppliers to support timely and efficient procurement operations.

Key responsibilities

• Processes end-to-end procurement, including supplier selection, purchase requisitions, quotation comparison, and purchase order fulfillment.

• Monitors and negotiates (if instructed) of pricing, payment terms, and delivery schedules to ensure cost efficiency without compromising quality.

• Establishes and maintains quality management standards across all incoming goods and vendor deliverables.

• Conducts regular quality audits, inspect delivered materials, and handle root-cause analysis for non-conforming items or defect reports.

• Serves as the primary point of contact for vendor inquiries, dispute resolution, and performance evaluations.

• Monitors vendor KPIs (on-time delivery, defect rates, compliance) and conducts periodic vendor rating assessments.

• Assists in planning, coordinating, and executing procurement- and quality-improvement projects.

• Maintains clear and open communication with project stakeholders, including operations teams, department heads, and external suppliers.

• Monitors stock levels and assists with demand forecasting to prevent material shortages or excess inventory.

• Identifies cost-saving opportunities and assists with market price benchmarking across key material categories.

About you

• Graduate of any 4 years course

• 1 to 2 years work experience

• Hardworking

• Patient

• Analytical

• Highly Trainable

• Observant

• Faithful, Enthusiastic, Ethical, Goal focused, Listener, Networked, Persistent, Self-aware, Self-confident, Self-discipline