Purchasing Officer / Buyer

Inovus Building Solutions Inc.; Biñan; On-site; PHP 391,000 - 614,000; Full time

Job summary

Inovus Building Solutions Inc. in Laguna, Philippines, seeks a Purchasing Officer / Buyer to source suppliers, obtain quotations, negotiate prices and terms, and prepare purchase orders to support ongoing projects.

You will coordinate with Accounting, Logistics, and Warehouse to ensure timely delivery, monitor orders, and verify items against POs, leveraging strong Excel skills and meticulous attention to detail.

Qualifications

• Bachelor's degree in any field.
• At least one year of relevant work experience in purchasing, procurement, or a related field.
• Background or experience in the construction industry is an advantage.
• Proficient in Microsoft Excel and Word.
• Good communication, negotiation, and coordination skills.
• Strong organizational skills and attention to detail in handling purchasing transactions and documentation.
• Ability to compare supplier quotations, monitor multiple orders, and meet delivery deadlines.
• Capable of coordinating effectively with suppliers and internal departments.
• Honest, responsible, detail-oriented, and able to work independently or as part of a team.

Responsibilities

• Identify, source, and evaluate potential suppliers based on price, quality, availability, and reliability.
• Initiate bidding and quotation processes for requested materials and supplies from existing and prospective suppliers.
• Request, collect, and evaluate supplier quotations to ensure competitive pricing and compliance with required specifications.
• Negotiate prices, payment terms, delivery schedules, and other purchasing conditions with suppliers.
• Review supplier agreements, monitor supplier performance, and assess the quality of goods and services provided.
• Prepare purchase orders by verifying item specifications, quantities, prices, and other purchasing details.
• Coordinate with the requisitioning department regarding suitable substitute items and obtain the necessary approval before purchasing.
• Forward approved purchase orders to suppliers and monitor order status to ensure timely fulfillment.
• Follow up and expedite pending orders to meet project requirements and agreed delivery schedules.
• Verify delivered items against purchase orders and coordinate with suppliers to resolve discrepancies in quantity, specifications, or condition.

Skills

Communication

Negotiation

Coordination

Organizational skills

Attention to detail

Deadline tracking

Teamwork

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

The Purchasing Officer / Buyer is responsible for sourcing and evaluating suppliers, requesting and analyzing quotations, negotiating prices and purchasing terms, preparing purchase orders, and monitoring the timely delivery of materials and supplies. The position ensures cost-effective purchasing, accurate procurement documentation, and proper coordination with the Accounting, Logistics, and Warehouse departments to meet the company's operational and project requirements.

Key responsibilities

• Identify, source, and evaluate potential suppliers based on price, quality, availability, and reliability.




• Initiate bidding and quotation processes for requested materials and supplies from existing and prospective suppliers.




• Request, collect, and evaluate supplier quotations to ensure competitive pricing and compliance with required specifications.




• Negotiate prices, payment terms, delivery schedules, and other purchasing conditions with suppliers.




• Review supplier agreements, monitor supplier performance, and assess the quality of goods and services provided.




• Prepare purchase orders by verifying item specifications, quantities, prices, and other purchasing details.




• Coordinate with the requisitioning department regarding suitable substitute items and obtain the necessary approval before purchasing.




• Forward approved purchase orders to suppliers and monitor order status to ensure timely fulfillment.




• Follow up and expedite pending orders to meet project requirements and agreed delivery schedules.




• Verify delivered items against purchase orders and coordinate with suppliers to resolve discrepancies in quantity, specifications, or condition.

About you

• Bachelor's degree in any field.




• At least one (1) year of relevant work experience in purchasing, procurement, or a related field.




• Background or experience in the construction industry is an advantage.




• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.




• Good communication, negotiation, and coordination skills.




• Strong organizational skills and attention to detail in handling purchasing transactions and documentation.




• Ability to compare supplier quotations, monitor multiple orders, and meet delivery deadlines.




• Capable of coordinating effectively with suppliers and internal departments.




• Honest, responsible, detail-oriented, and able to work independently or as part of a team.