Purchasing Officer

Private Advertiser; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Private Advertiser in Makati is seeking a proactive procurement professional to drive sourcing, supplier evaluation, and cost management. You will coordinate with finance, operations, and project teams to secure reliable vendors, negotiate contracts, monitor budgets, and ensure timely delivery of goods.

Experience in procurement and vendor management is essential, with strong negotiation and cost-analysis skills.

Qualifications

• Experience in procurement, purchasing, supply chain, vendor management, or a related field.
• Strong research, analytical, negotiation, and price comparison skills.
• Ability to manage supplier relationships and communicate effectively with internal and external stakeholders.
• Strong attention to detail when reviewing products, purchase records, invoices, contracts, and deliveries.
• Ability to monitor budgets, cost parameters, inventory, and delivery schedules accurately.
• Proficiency in maintaining organised databases, records, and purchasing documentation.
• Sound judgement when evaluating supplier capability, quality, pricing, and reliability.
• Ability to collaborate effectively with purchasing, finance, operations, and project teams.

Responsibilities

• Research and evaluate potential vendors and suppliers based on quality, pricing, reliability, and service capability.
• Request quotations, compare prices, and identify opportunities to maximise return on investment.
• Estimate and establish cost parameters and budgets for purchases.
• Build and maintain productive relationships with vendors and suppliers.
• Negotiate appropriate contracts covering pricing, supply terms, delivery schedules, and service requirements.
• Examine and review products and supplies to ensure they meet quality standards.
• Track incoming inventory, delivery arrival times, and actual receipt times.
• Organise and maintain accurate supplier, delivery, invoice, and supply quantity records.
• Work with team members, supervisors, and the purchasing manager to develop future purchasing plans and identify potential supplier relationships.
• Analyse vendors and suppliers to support future project requirements.
• Verify that deliveries contain all requested goods and resolve discrepancies as needed.
• Collaborate with finance team members on contracts, invoicing, and related financial matters.

Skills

Vendor management

Negotiation

Cost analysis

Budget tracking

Procurement

Sourcing

Job description

About the role

Drive effective purchasing and supplier management by sourcing reliable vendors, securing competitive pricing, maintaining strong supplier relationships, and ensuring quality and timely delivery of required goods. This role will support purchasing plans, budget management, contract negotiations, inventory coordination, and cross-functional financial processes.

Key responsibilities

• Research and evaluate potential vendors and suppliers based on quality, pricing, reliability, and service capability.
• Request quotations, compare prices, and identify opportunities to maximise return on investment.
• Estimate and establish cost parameters and budgets for purchases.
• Build and maintain productive relationships with vendors and suppliers.
• Negotiate appropriate contracts covering pricing, supply terms, delivery schedules, and service requirements.
• Examine and review products and supplies to ensure they meet quality standards.
• Track incoming inventory, delivery arrival times, and actual receipt times.
• Organise and maintain accurate supplier, delivery, invoice, and supply quantity records.
• Work with team members, supervisors, and the purchasing manager to develop future purchasing plans and identify potential supplier relationships.
• Analyse vendors and suppliers to support future project requirements.
• Verify that deliveries contain all requested goods and resolve discrepancies as needed.
• Collaborate with finance team members on contracts, invoicing, and related financial matters.

What we're looking for

• Experience in procurement, purchasing, supply chain, vendor management, or a related field.
• Strong research, analytical, negotiation, and price comparison skills.
• Ability to manage supplier relationships and communicate effectively with internal and external stakeholders.
• Strong attention to detail when reviewing products, purchase records, invoices, contracts, and deliveries.
• Ability to monitor budgets, cost parameters, inventory, and delivery schedules accurately.
• Proficiency in maintaining organised databases, records, and purchasing documentation.
• Sound judgement when evaluating supplier capability, quality, pricing, and reliability.
• Ability to collaborate effectively with purchasing, finance, operations, and project teams.