Purchasing Officer / Executive Assistant

AAL Milktea Supplies; Cabanatuan; On-site; PHP 335,000 - 469,000; Full time

Job summary

AAL Milktea Supplies in Cabanatuan City, Nueva Ecija seeks a Purchasing Officer / Executive Assistant to drive procurement and provide executive support. The role blends strategic sourcing with administrative duties to streamline inventory flow and support senior management.

You will source and evaluate suppliers, negotiate terms, place purchase orders, and manage vendor performance. Prior experience in admin support is a plus, and familiarity with food and beverage supply is beneficial.

Qualifications

• Experience in purchasing, procurement, or supply chain within manufacturing, transport or logistics.
• Strong organisational and time-management abilities; can handle multiple priorities.

Responsibilities

• Manage end-to-end procurement cycle: source suppliers, obtain quotes, negotiate terms, issue POs.
• Maintain accurate inventory records and monitor stock levels to avoid overstock or stockouts.
• Build strong supplier relationships for pricing, delivery schedules, and quality.
• Coordinate with departments to fulfill requisitions on time.
• Arrange logistics and delivery schedules for timely receipt of goods.

Skills

Procurement

Vendor management

Inventory control

Negotiation

Organisational skills

Communication

Independent work

Problem solving

Executive support

Food & beverage industry knowledge

Tools

Microsoft Excel

Procurement software/ERP

Inventory management systems

Job description

About the role

AAL Milktea Supplies is seeking a Purchasing Officer / Executive Assistant to join our team in Cabanatuan City, Nueva Ecija. This is a full-time position that combines strategic procurement responsibilities with executive support functions. You will play a crucial role in optimising our supply chain operations whilst providing essential administrative support to senior management. This position is integral to ensuring the smooth flow of inventory and materials that keep our business operating efficiently, whilst maintaining high standards of organisational support.

Key responsibilities

• Managing the complete procurement cycle, including sourcing suppliers, obtaining quotations, negotiating terms, and placing purchase orders for materials and inventory required by the organisation
• Maintaining accurate inventory records and monitoring stock levels to ensure optimal quantities are maintained without overstock or stockouts
• Building and maintaining strong relationships with suppliers to secure competitive pricing, reliable delivery schedules, and quality assurance
• Liaising with various departments to understand procurement needs and ensure timely fulfilment of requisitions
• Coordinating logistics and delivery schedules to manage timely receipt of goods and materials
• Conducting vendor performance evaluations and identifying opportunities for cost savings and process improvements
• Providing comprehensive administrative support to executives, including scheduling meetings, managing correspondence, and organising documentation
• Preparing reports and analyses on purchasing activities, expenditure trends, and supplier performance metrics
• Ensuring compliance with company procurement policies and maintaining proper documentation for audit purposes
• Assisting with general office administration and ad-hoc projects as required

What we’re looking for

• Proven experience in purchasing, procurement, or supply chain management within the manufacturing, transport or logistics sector
• Strong organisational and time management skills with the ability to handle multiple priorities simultaneously
• Excellent communication and negotiation abilities, both written and verbal
• Proficiency in Microsoft Office applications (Excel, Word, Outlook) and familiarity with procurement or inventory management systems
• Knowledge of purchasing procedures, vendor management, and inventory control practices
• Attention to detail and accuracy in record-keeping and documentation
• Ability to work independently and as part of a collaborative team
• Problem-solving skills and a proactive approach to identifying efficiencies
• Professional demeanour and discretion when handling sensitive information
• Previous experience as an executive assistant or in a similar administrative support role would be advantageous
• Familiarity with the food and beverage or retail supply industry would be beneficial

What we offer

At AAL Milktea Supplies, we believe in supporting our employees and fostering a positive work environment. We offer competitive remuneration packages commensurate with experience and qualifications. As a growing organisation in the food and beverage supply sector, we provide opportunities for professional development and career advancement. We value our team members and are committed to maintaining a supportive workplace culture where your contributions are recognised and appreciated. We welcome conversations about workplace flexibility and any support you may require to excel in this role.

About us

AAL Milktea Supplies is a dynamic organisation operating in the manufacturing, transport and logistics sector, specialising in the supply of high-quality materials and ingredients to the milktea and beverage industry. We are committed to delivering exceptional service to our customers through reliable supply chain management and operational excellence. Our team is dedicated to building strong partnerships with suppliers and customers alike, ensuring that every aspect of our business reflects our values of quality, reliability, and professionalism. As we continue to grow, we seek talented individuals who are passionate about driving efficiency and contributing to our success.