Purchasing Execution Officer

Private Advertiser; Mandaluyong; On-site; PHP 300,000 - 600,000; Full time

Job summary

Private Advertiser in Metro Manila seeks a Purchasing Execution Officer to oversee daily purchasing operations and ensure timely material availability. You will manage POs, contracts, supplier coordination, and ERP data integrity across the procurement cycle.

Responsibilities include monitoring orders, payments, and documentation, plus driving process improvements while ensuring compliance with policies and regulatory requirements to support uninterrupted operations.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
• Relevant professional certificates in procurement, supply chain, logistics, or related fields are preferred.
• Good understanding of purchasing operations, purchase order management, supplier coordination, contract administration, and procurement processes.
• Strong organizational, planning, and follow-up skills, with the ability to manage multiple priorities and deadlines.
• Effective coordination and communication skills for working with suppliers and internal stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, and experience with ERP or purchasing systems.

Responsibilities

• Create and manage purchase orders, purchasing contracts, and related procurement transactions in line with approved requirements and company procedures.
• Follow up on supplier confirmations, contract commitments, shipment schedules, delivery plans, and material arrivals to ensure timely supply.
• Coordinate with suppliers, warehouse, logistics, and internal stakeholders to fulfil contract obligations, delivery schedules, and material requirements.
• Monitor open purchase orders, contract status, and supplier commitments, and resolve issues affecting delivery performance, inventory availability, or supply continuity.
• Maintain accurate purchasing records, contract documentation, and transaction status updates in ERP and related systems.
• Verify purchasing and payment documents, resolve discrepancies, monitor outstanding payments, and ensure accurate and timely processing of supplier payment requests.
• Prepare and maintain purchasing reports and trackers, monitor purchasing activities, identify operational issues, and support process improvements.
• Ensure purchasing transactions and related documentation comply with company policies, regulatory requirements, and internal controls.
• Maintain audit-ready procurement records, monitor document validity and renewals, and coordinate timely submissions and approvals.
• Resolve or Escalate issues related to deliveries, payments, documentation, and material availability to support uninterrupted operations.

Skills

Purchasing operations

Purchase order management

Supplier coordination

Contract administration

Procurement processes

Organizational skills

Communication skills

Excel

ERP systems

Education

Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field

Tools

ERP software

Microsoft Excel

Job description

About the role

The Purchasing Execution Officer manages daily purchasing operations and ensures accurate transaction processing, timely material availability, compliance with company procedures, and effective coordination between suppliers and internal stakeholders.

Key responsibilities

• Create and manage purchase orders, purchasing contracts, and related procurement transactions in line with approved requirements and company procedures.

• Follow up on supplier confirmations, contract commitments, shipment schedules, delivery plans, and material arrivals to ensure timely supply.

• Coordinate with suppliers, warehouse, logistics, and internal stakeholders to fulfil contract obligations, delivery schedules, and material requirements.

• Monitor open purchase orders, contract status, and supplier commitments, and resolve issues affecting delivery performance, inventory availability, or supply continuity.

• Maintain accurate purchasing records, contract documentation, and transaction status updates in ERP and related systems.

• Verify purchasing and payment documents, resolve discrepancies, monitor outstanding payments, and ensure accurate and timely processing of supplier payment requests.

• Prepare and maintain purchasing reports and trackers, monitor purchasing activities, identify operational issues, and support process improvements.

• Ensure purchasing transactions and related documentation comply with company policies, regulatory requirements, and internal controls.

• Maintain audit-ready procurement records, monitor document validity and renewals, and coordinate timely submissions and approvals.

• Resolve or Escalate issues related to deliveries, payments, documentation, and material availability to support uninterrupted operations.

What we're looking for

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.

• Relevant professional certificates in procurement, supply chain, logistics, or related fields are preferred.

• Good understanding of purchasing operations, purchase order management, supplier coordination, contract administration, and procurement processes.

• Strong organizational, planning, and follow-up skills, with the ability to manage multiple priorities and deadlines.

• Effective coordination and communication skills for working with suppliers and internal stakeholders.

• Proficiency in Microsoft Office applications, particularly Excel, and experience with ERP or purchasing systems.