Procurement Officer

Green Circle Philtrade Corp.; Mandaluyong; On-site; PHP 380,000 - 580,000; Full time

Job summary

Green Circle Philtrade Corp. is seeking a Procurement Specialist to manage end-to-end purchasing for materials, equipment, and services across projects. You will source suppliers, obtain quotations, negotiate terms, and ensure timely delivery within budget and quality standards.

Collaborate with Construction, Design, Administration, Finance, and site teams to meet procurement needs, maintain records, and drive cost-saving opportunities while upholding company procedures and internal controls.

Qualifications

• Bachelor's degree required in a related field.
• 2+ years of procurement or supply chain experience.
• Experience in construction, engineering, or design procurement is a plus.
• Proficiency in sourcing, canvassing, negotiation, and purchasing procedures.
• Strong Excel/Word skills and attention to detail.

Responsibilities

• Source suppliers, contractors and service providers based on company requirements.
• Request and evaluate quotations, prepare canvass sheets, and develop purchase recommendations for approval.
• Negotiate prices, payment terms, delivery schedules and other purchasing conditions.
• Prepare and process Purchase Requests and Purchase Orders.
• Verify that purchased items meet specifications, quantities, and quality standards.
• Develop and maintain a network of reliable suppliers and service providers.
• Evaluate supplier performance based on pricing, quality, reliability, and delivery.
• Monitor supplier commitments and address delays, defects, and discrepancies.
• Coordinate procurement requirements with relevant departments and project sites.
• Monitor approved purchases and ensure on-time delivery.
• Ensure purchases stay within budgets and limits.
• Identify cost-saving opportunities and suggest alternative suppliers/products.
• Maintain procurement records and prepare status reports.
• Ensure compliance with purchasing procedures and internal controls.

Skills

Negotiation

Coordination

Supplier relations

Attention to detail

Education

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Engineering, or a related field

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

The Procurement Specialist manages the end-to-end purchasing process for materials, equipment, supplies, and services required by the company. This role sources reliable suppliers, secures competitive quotations, negotiates purchasing terms, and ensures timely delivery while maintaining quality, documentation, and budget requirements. The position works closely with the Construction, Design, Administration, Finance, site personnel, and other requesting teams to meet procurement needs efficiently.

Key responsibilities

• Source suppliers, contractors, and service providers based on company requirements.

• Request and evaluate quotations, prepare canvass sheets, and develop purchase recommendations for approval.

• Negotiate prices, payment terms, delivery schedules, and other purchasing conditions.

• Prepare and process Purchase Requests and Purchase Orders.

• Verify that purchased items meet required specifications, quantities, and quality standards.

• Develop and maintain a network of reliable suppliers and service providers.

• Evaluate supplier performance based on pricing, quality, reliability, and delivery performance.

• Monitor supplier commitments, follow up on pending orders, and address delayed deliveries, defective items, incomplete orders, and discrepancies.

• Coordinate procurement requirements, specifications, quantities, timelines, and delivery locations with relevant departments and project sites.

• Monitor approved purchases and ensure materials and supplies are delivered on schedule.

• Ensure purchases remain within approved budgets and authorized purchasing limits.

• Monitor price movements, identify cost‑saving opportunities, and recommend alternative suppliers or products when appropriate.

• Maintain complete procurement records, including quotations, canvass sheets, purchase orders, delivery receipts, invoices, approvals, and transaction records.

• Prepare procurement status reports, monitor outstanding purchase orders and pending deliveries, and provide timely updates to management.

• Ensure compliance with company purchasing procedures and internal controls.

What we're looking for

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Engineering, or a related field.

• At least 2 years of experience in procurement, purchasing, or supply chain management.

• Experience in construction, engineering, or design-related procurement is an advantage.

• Knowledge of supplier sourcing, canvassing, negotiation, and purchasing procedures.

• Proficiency in Microsoft Excel, Word, and other office applications.

• Good communication, negotiation, coordination, and supplier relationship management skills.

• Strong attention to detail and the ability to manage multiple purchasing requests.

• Strong planning, organization, problem-solving, decision‑making, time management, and prioritization skills.

• Willingness to conduct supplier visits and coordinate with project sites when necessary.