Purchasing Coordinator

RemoteVA; Davao City; Remote; PHP 335,000 - 580,000; Full time

Job summary

RemoteVA is seeking an experienced Purchasing Coordinator to handle daily purchasing and order coordination for construction materials. This hands-on role requires reviewing quotations, issuing POs, and expediting with vendors to ensure accurate orders and timely deliveries.

The ideal candidate will have 3+ years in direct purchasing, strong vendor coordination skills, and fluency in English. You will operate remotely from the Philippines, supporting U.S.

Qualifications

• 3+ years direct purchasing experience.
• Experience as Purchasing Coordinator.
• Hands-on experience ordering materials and expediting.
• Strong knowledge of purchase orders, quotations, and vendor sales orders.
• Excellent vendor coordination and follow-up skills.
• Fluent spoken and written English.
• Excellent attention to detail and accuracy.
• Able to identify discrepancies and ask questions rather than make assumptions.
• Able to follow established procedures and work independently.
• Honest, dependable, accountable, and reliable.
• Stable employment history.
• Available for a full 40-hour workweek during required U.S. business hours.
• Reliable high-speed internet, computer, and backup internet/electricity.

Responsibilities

• Review approved quotations and prepare purchase orders (POs).
• Ensure purchase orders accurately match approved quotations.
• Send orders to vendors and review vendor sales orders.
• Compare quotations, purchase orders, and vendor sales orders for accuracy.
• Verify materials, sizes, quantities, specifications, and finishes before orders are approved.
• Identify discrepancies and communicate with vendors to resolve issues.
• Follow up with vendors regarding order status, production, and delivery schedules.
• Track expected delivery dates and communicate updates to the installation team.
• Maintain accurate purchasing and order records.
• Notify management of delays, changes, discrepancies, or other purchasing issues.
• Use QuickBooks for purchasing-related tasks and records.

Skills

Purchasing coordination

Vendor coordination

Purchase orders / quotations / vendor

Order expediting

QuickBooks

English proficiency

Detail oriented

Independent worker

Communication

Problem-solving

Stable employment history

Tools

QuickBooks

Job description

We are seeking an experienced, reliable, and detail-oriented Purchasing Coordinator to handle the daily purchasing and order coordination process. This is a hands-on purchasing role, not a management position. The ideal candidate has strong experience with purchase orders, vendor coordination, order expediting, and construction or building materials.

Key Responsibilities

• Review approved quotations and prepare purchase orders (POs).


• Ensure purchase orders accurately match approved quotations.


• Send orders to vendors and review vendor sales orders.


• Compare quotations, purchase orders, and vendor sales orders for accuracy.


• Verify materials, sizes, quantities, specifications, and finishes before orders are approved.


• Identify discrepancies and communicate with vendors to resolve issues.


• Follow up with vendors regarding order status, production, and delivery schedules.


• Track expected delivery dates and communicate updates to the installation team.


• Maintain accurate purchasing and order records.


• Notify management of delays, changes, discrepancies, or other purchasing issues.


• Use QuickBooks for purchasing-related tasks and records.

Qualifications

• 3+ years of direct purchasing experience.


• Previous experience as a Purchasing Coordinator.


• Hands-on experience ordering materials and expediting orders.


• Strong knowledge of purchase orders, quotations, and vendor sales orders.


• Excellent vendor coordination and follow-up skills.


• QuickBooks experience.


• Construction or building-material purchasing experience preferred.


• Fluent spoken and written English.


• Excellent attention to detail and accuracy.


• Strong communication, organizational, and problem-solving skills.


• Able to identify discrepancies and ask questions rather than make assumptions.


• Able to follow established procedures and work independently.


• Honest, dependable, accountable, and reliable.


• Stable employment history.


• Available for a full 40-hour workweek during required U.S. business hours.


• Reliable high-speed internet, computer, and backup internet/electricity.

Ideal Candidate

The ideal candidate is someone who personally handles the day-to-day purchasing process - creating POs, checking orders, coordinating with vendors, tracking deliveries, and resolving discrepancies.