Purchasing Assistant

Trans Phil Credit Corporation; Metro Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

Trans Phil Credit Corporation is seeking a Purchasing Assistant to source and purchase construction materials, tools, and equipment. The role requires actual purchasing experience, preferably in construction or engineering, and involves coordinating with suppliers, managing PR/PO processes, and ensuring timely deliveries.

The candidate will maintain supplier records, monitor costs, and work with site teams to meet project requirements while adhering to company policies and budgets.

Qualifications

• With purchasing experience, preferably in a construction, engineering, property development, or contracting company.
• Experience in purchasing construction materials, hardware, electrical supplies, plumbing materials, tools, equipment, and other site requirements.
• Familiarity with common construction materials and their specifications is preferred.
• Good negotiation, communication, and coordination skills.
• Knowledge of basic purchasing procedures and documentation.
• Organized, detail-oriented, and able to handle multiple purchase requests simultaneously.
• Preferably with at least 1–2 years of relevant purchasing experience.

Responsibilities

• Assist in sourcing and purchasing construction materials, tools, equipment, and supplies based on project requirements.
• Coordinate with suppliers and vendors to request and compare quotations, prices, payment terms, and delivery schedules.
• Prepare and process Purchase Requests (PR), Purchase Orders (PO), and other purchasing documents.
• Monitor the status of orders and ensure on-time delivery according to specifications.
• Coordinate with project/site personnel regarding required materials, quantities, specifications, and delivery schedules.
• Search for and maintain a list of reliable suppliers and contractors for construction materials and services.
• Negotiate with suppliers for competitive pricing, better payment terms, and favorable delivery conditions.
• Verify the quality, quantity, specifications, and condition of purchased materials upon delivery.
• Maintain accurate records of purchase orders, quotations, invoices, delivery receipts, and supplier information.
• Assist in monitoring purchasing costs and project material budgets.
• Coordinate with Accounting regarding invoices, billing documents, and payment requirements.
• Assist in identifying alternative materials or suppliers when requested items are unavailable or exceed the budget.
• Ensure that all purchases comply with company policies, approved budgets, and required specifications.
• Maintain good working relationships with suppliers, vendors, project teams, and internal departments.
• Perform other purchasing and administrative tasks as assigned by the supervisor or management.

Skills

Purchasing experience

Negotiation

Communication

Coordination

Driver

Tools

MS Office (Excel, Word)

Job description

Job Summary:

The Purchasing Assistant will assist in sourcing, purchasing, and coordinating the delivery of construction materials, tools, equipment, and other company requirements. The ideal candidate should have actual purchasing experience, preferably in construction, engineering, or related industries.

Key Responsibilities

• Assist in sourcing and purchasing construction materials, tools, equipment, and supplies based on project requirements.
• Coordinate with suppliers and vendors to request and compare quotations, prices, payment terms, and delivery schedules.
• Prepare and process Purchase Requests (PR), Purchase Orders (PO), and other purchasing documents.
• Monitor the status of orders and ensure that materials are delivered on time and according to specifications.
• Coordinate with project/site personnel regarding required materials, quantities, specifications, and delivery schedules.
• Search for and maintain a list of reliable suppliers and contractors for construction materials and services.
• Negotiate with suppliers for competitive pricing, better payment terms, and favorable delivery conditions when applicable.
• Verify the quality, quantity, specifications, and condition of purchased materials upon delivery.
• Follow up with suppliers regarding back orders, delayed deliveries, incorrect items, or damaged materials.
• Maintain accurate records of purchase orders, quotations, invoices, delivery receipts, and supplier information.
• Assist in monitoring purchasing costs and project material budgets.
• Coordinate with Accounting regarding invoices, billing documents, and payment requirements.
• Assist in identifying alternative materials or suppliers when requested items are unavailable or exceed the budget.
• Ensure that all purchases comply with company policies, approved budgets, and required specifications.
• Maintain good working relationships with suppliers, vendors, project teams, and internal departments.
• Perform other purchasing and administrative tasks as assigned by the supervisor or management.

Qualifications

• With purchasing experience, preferably in a construction, engineering, property development, or contracting company.
• Experience in purchasing construction materials, hardware, electrical supplies, plumbing materials, tools, equipment, and other site requirements is an advantage.
• Familiarity with common construction materials and their specifications is preferred.
• Good negotiation, communication, and coordination skills.
• Knowledge of basic purchasing procedures and documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Organized, detail-oriented, and able to handle multiple purchase requests simultaneously.
• Willing to coordinate with suppliers and, when necessary, conduct supplier canvassing or site-related purchasing activities.
• Preferably with at least 1–2 years of relevant purchasing experience.
• Can drive 2 Wheel & 4 Wheel