Purchaser Staff

Imperial Enterprise and Development Corporation; Philippines; On-site; PHP 220,000 - 420,000; Full time

Job summary

Imperial Enterprise and Development Corporation is seeking a Purchaser to handle purchasing, supplier canvassing, and purchase order processing for construction materials, tools, and equipment. You will monitor deliveries, ensure compliance with specifications and budgets, and coordinate with Project Managers and Engineers to align material schedules.

The role requires 1–2 years in purchasing or procurement, strong negotiation and communication skills, and the ability to work across departments.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Management, or related field.
• Preferably with background in Purchasing, Procurement, or Construction Management.
• 1-2 years of experience in purchasing or procurement.
• Experience purchasing construction materials, tools, equipment, and supplies is an advantage.
• Fresh graduates with relevant knowledge and skills may be considered.
• Knowledge of purchasing and procurement procedures (PR/PO).
• Familiarity with construction materials, hardware, tools, and equipment.
• Knowledge of supplier canvassing, price comparison, and negotiation.
• Basic knowledge of inventory management and cost control.
• Knowledge of PR, PO, and other procurement documents.
• Familiarity with construction project requirements and material specifications.
• Good negotiation and communication skills.
• Attention to detail and accuracy in documentation.
• Ability to coordinate with different departments, project sites, and suppliers.
• Honest, trustworthy, responsible, and highly organized.
• Flexible and willing to perform fieldwork or supplier visits when necessary.
• Practices confidentiality in handling company and supplier information.

Responsibilities

• Receive and process purchase requests from Project Manager, Site Engineer, Warehouse, and other departments.
• Source and canvass suppliers of construction materials, tools, equipment, hardware, and other project needs.
• Request quotations from suppliers and subcontractors for materials and services.
• Compare prices, quality, specifications, availability, and delivery schedules.
• Ensure purchased materials meet approved project specifications and requirements.
• Prepare Purchase Orders based on approved Purchase Requests.
• Negotiate competitive prices, payment terms, discounts, and delivery arrangements.
• Maintain good relationships and effective communication with suppliers.
• Monitor supplier performance in product quality, pricing, and delivery commitments.
• Coordinate with Project Managers, Site Engineers, and Foremen regarding material requirements and purchasing schedules.
• Prioritize urgent material requests to avoid delays in construction activities.
• Monitor pending orders and follow up with suppliers regarding delivery status.
• Coordinate with project sites regarding changes in material specifications or quantities.
• Monitor material costs and ensure purchases are within the approved project budget.
• Avoid unnecessary purchases, excessive ordering, and wastage of company resources.
• Ensure timely delivery of purchased materials to designated project sites.
• Verify delivery receipts against approved POs and requested quantities.
• Report incomplete, damaged, defective, or incorrect deliveries.
• Prepare and maintain Purchase Orders, canvass sheets, quotations, PRs, and other procurement documents.
• Maintain organized records of supplier quotations, purchase transactions, and delivery receipts.
• Ensure all purchasing transactions have complete supporting documents and proper approvals.
• Coordinate with Accounting, Warehouse, Engineering, and Project Management personnel regarding procurement concerns.
• Maintain confidentiality of supplier quotations, pricing information, and company purchasing records.
• Perform other related duties as assigned.

Skills

Attention to detail

Negotiation

Communication

Documentation

Organized

Fieldwork readiness

Education

Bachelor's Degree in Business Administration or related field

Job description

SUMMARY

A Purchaser is responsible for purchasing and procuring the company's required materials, supplies, and equipment. Handles supplier coordination, canvassing and comparing quotations, preparing purchase orders, monitoring deliveries, and ensuring that purchases meet company requirements, budget, quality, and timelines.

DUTIES AND RESPONSIBILITIES

A. KEY FUNCTIONS

1. 1. Receive and process purchase requests from the Project Manager, Project/Site Engineer, Warehouse, and other departments.
2. 2. Source and canvass suppliers of construction materials, tools, equipment, hardware, and other project requirements.
3. 3. Request quotations from suppliers and subcontractors for materials and services.
4. 4. Compare prices, quality, specifications, availability, and delivery schedules.
5. 5. Ensure that purchased materials meet the approved project specifications and requirements.
6. 6. Prepare Purchase Orders (PO) based on approved Purchase Requests (PR).
7. 7. Negotiate competitive prices, payment terms, discounts, and delivery arrangements.
8. 8. Maintain good relationships and effective communication with suppliers.
9. 9. Monitor supplier performance in terms of product quality, pricing, and delivery commitments.
10. 10. Coordinate with Project Managers, Site Engineers, and Foremen regarding material requirements and purchasing schedules.
11. 11. Prioritize urgent material requests to avoid delays in construction activities.
12. 12. Monitor pending orders and follow up with suppliers regarding delivery status.
13. 13. Coordinate with project sites regarding changes in material specifications or quantities.
14. 14. Monitor material costs and ensure purchases are within the approved project budget.
15. 15. Avoid unnecessary purchases, excessive ordering, and wastage of company resources.
16. 16. Monitor and ensure timely delivery of purchased construction materials to designated project sites.
17. 17. Verify delivery receipts against approved Purchase Orders and requested quantities.
18. 18. Immediately report incomplete, damaged, defective, or incorrect deliveries.
19. 19. Prepare and maintain Purchase Orders, canvass sheets, quotations, Purchase Requests, and other procurement documents.
20. 20. Maintain organized records of supplier quotations, purchase transactions, and delivery receipts.
21. 21. Ensure that all purchasing transactions have complete supporting documents and proper approvals.
22. 22. Ensure transparency and fairness in supplier selection and purchasing transactions.
23. 23. Coordinate with Accounting, Warehouse, Engineering, and Project Management personnel regarding procurement concerns.
24. 24. Maintain confidentiality of supplier quotations, pricing information, and company purchasing records
25. 25. Perform other related duties and responsibilities as assigned by the immediate supervisor or management.

QUALIFICATIONS

• Graduate of Bachelor's Degree in Business Administration, Supply Chain Management, Management, or any related field.

• Preferably with a background in Purchasing, Procurement, or Construction Management.

• Preferably with at least 1-2 years of experience in purchasing, procurement, or a related position.

• Experience in purchasing construction materials, tools, equipment, and supplies is an advantage.

• Fresh graduates with relevant knowledge and skills may also be considered.

• Knowledge of purchasing and procurement procedures.

• Familiarity with construction materials, hardware, tools, and equipment.

• Knowledge of supplier canvassing, price comparison, and negotiation.

• Basic knowledge of inventory management and cost control.

• Knowledge of Purchase Requests (PR), Purchase Orders (PO), and other procurement documents.

• Familiarity with construction project requirements and material specifications is an advantage.

• Good negotiation and communication skills.

• Attention to detail and accuracy in documentation.

• Ability to coordinate effectively with different departments, project sites, and suppliers.

• Honest, trustworthy, responsible, and highly organized.

• Flexible and willing to perform fieldwork or supplier visits when necessary.

• Practices confidentiality in handling company and supplier information.