Purchasing Clerk

iKey Local Agency; Batangas City; On-site; PHP 223,200 - 279,000; Full time

Job summary

A hospitality firm is seeking a Purchasing Clerk in Batangas City, Philippines. The role involves preparing purchase orders and maintaining inventory files while ensuring quality and pricing standards are met. Responsibilities include tracking deliveries, managing supplier inquiries, and adhering to the company's policies. The ideal candidate will have strong organizational skills and attention to detail in a dynamic environment.

Qualifications

• Ability to prepare and manage purchase orders.
• Strong organizational skills for maintaining accurate inventory.
• Effective communication skills for supplier and customer inquiries.

Responsibilities

• Prepare purchase orders on behalf of the Hotel.
• Create and maintain purchasing files and price lists.
• Track deliveries and ensure accuracy of orders.
• Review prices and specifications from suppliers.
• Adhere to Hotel policies and procedures.

Job description

The Purchasing clerks are responsible for purchasing raw materials, products and supplies for an organization under the direct supervision of a purchasing manager or buyer. Responsibilities vary based on the size and type of products an organization uses or produces. Also referred to as purchasing agents or analysts, these professionals work to ensure the highest quality and best prices for the materials they purchase.

PRIMARY RESPONSIBILITIES

• K.1. Responsible for preparing purchase orders on behalf of the Hotel
• K.2. Responsible for creating and maintaining purchasing files and price lists, as well as determining if the department have enough inventory on hand.
• K.3. Responsible for track deliveries and receives the accurate ordered from the supplier
• K.4. Responsible for answering the supplier and customer inquiries about order changes or cancellations and check requisition orders for accuracy
• K.5. Responsible for reviewing prices and product specifications from various suppliers to determine which would provide the best deal
• K.6. Responsible for following the standard operating procedures of the Hotel
• K.7. Responsible for the Hotel property in the work area
• K.8. Understand and strictly adheres to Rules and Regulations established in the Employee Handbook and the Hotel’s policies concerning fire, hygiene, health and safety
• K.9. Adheres to all Hotel policies and procedure
• K.10. Immediately reports and turns over lost and found articles to the housekeeping office (for non-valuables) or to Security Office (for valuables) following required procedures at all times
• K.11. Maintain harmonious relationship with the assigned Client Hotel