Purchasing Assistant

United Asia Automotive Group Incorporated; Quezon City; On-site; PHP 334,800 - 502,200; Full time

Job summary

An automotive group in Quezon City is seeking a Purchasing Coordinator responsible for monitoring Purchase Requisition Slips and managing vendor relationships. The ideal candidate should have a Bachelor’s degree in Business Administration or related fields, with 1-3 years of experience in procurement. Strong negotiation skills and attention to detail are essential, as well as the ability to work in a fast-paced office environment. This position may require site visits and overtime during peak periods.

Qualifications

• 1-3 years of experience in purchasing or procurement roles.
• Detail-oriented, proficient multitasker, and strong communicator with a proactive approach.

Responsibilities

• Monitor Purchase Requisition Slip from request to payment.
• Verify accuracy of requisition orders and specifications.
• Determine the best price among suppliers.
• Place orders and follow up on deliveries.
• Conduct inspections for quality and quantity.

Skills

Proficient in purchasing processes

Strong negotiation skills

Excellent decision-making abilities

Education

Bachelor’s degree in Business Administration, Supply Chain Management, or related fields

Job description

PRIMARY FUNCTION

Primary responsible in monitoring of Purchase Requisition Slip from the time the requested, served and paid.

MAJOR RESPONSIBILITIES

1. Receive reviews requisition orders to verify accuracy, terminology, specifications and purpose of the request.
2. Compares the prices, specifications, and delivery dates in order to determine the best price among potential suppliers.
3. Selects vendors and places orders. Prepares purchase orders and send approved copies to suppliers.
4. Follows up on orders to ensure that materials are delivered or services are rendered on scheduled time and date.
5. Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
6. Responds to requestor and supplier inquiries about order status, changes, or cancellations.
7. Conducts inspections to all the products received for quality and quantity to ensure adherence to specifications.
8. Received daily deliveries of suppliers, detailed checking of items receive quantity & quality according to specification indicated in the purchase order.
9. Transmit on time the received items to corresponding requesting department.
10. Compares the supplier’s bills/documents and purchase orders to verify accuracy.
11. Compares and evaluates quotations or offers from suppliers.
12. Timely updates records of purchased products, delivery information and invoices.
13. Sources suppliers through internet to canvass products ordered.
14. Knows all updated organizational and governmental rules affecting purchases, and provide information about these rules to organization and to suppliers.
15. Performs other tasks assigned by the Immediate Superior and VP for Finance from time to time.
16. Timely update of Purchased Requisition Slip Monitoring Update new request received, deliveries received & transmittals & request served.
17. Send daily reports of Purchased Requisition Slip received.
18. Update status & send weekly report of Purchase Requisition Slip to each requesting department.

QUALIFICATIONS

• Educational Qualifications: Bachelor’s degree in Business Administration, Supply Chain Management, or related fields.
• Experience Level: 1-3 years of experience in purchasing or procurement roles.
• Skills and Competencies: Proficient in purchasing processes, strong negotiation skills, and excellent decision-making abilities.
• Working Conditions: Primarily office-based with occasional site visits. May require overtime during peak periods.
• Qualities and Traits: Detail-oriented, proficient multitasker, and strong communicator with a proactive approach.