Purchasing Assistant

FUNmania Inc.; Taguig; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Employee Discount

Free Meals

Sick Leave

Solo Parent Leave

Special Leave for Women

Vacation Leave

Job summary

FUNmania Inc. is hiring a Purchasing Assistant in Taguig. This role involves managing procurement for food supplies and event materials, sourcing reliable vendors, and ensuring compliance with quality standards. Candidates should have a Bachelor's degree and 1-2 years of experience in procurement, particularly in the catering or events industry. Proficiency in Microsoft Office is required. The position is full-time, on-site, and offers government-mandated benefits including employee discounts and paid leave.

Qualifications

• 1-2 years of experience in procurement, preferably in catering or events industry.
• Knowledge of food supply chain and event logistics is an advantage.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Assist in managing end-to-end purchasing process for all company requirements.
• Coordinate with all departments to consolidate and forecast purchasing needs.
• Prepare and track Purchase Orders for accuracy in specifications and timelines.
• Monitor stock levels and prevent shortages or overstocking.
• Ensure compliance with procurement policies and quality standards.
• Monitor purchasing expenses and support cost-saving initiatives.

Skills

Vendor Management

Excellent Communication Skills

Negotiation

Problem Solving Skills

Inventory Management

Time Management

Purchasing Canvassing

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Purchasing/Inventory Systems

Job description

On-site - Taguig 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Employee Discount, Free Meals

Sick Leave, Solo Parent Leave, Special Leave for Women, Vacation Leave

Job Summary: The Purchasing Assistant is responsible for supporting and coordinating the overall procurement requirements of the organization, including the catering and event operations. This includes sourcing, purchasing, and monitoring all necessary food supplies, event materials, equipment, and services. The role ensures that all purchasing activities align with operational demands, budget limitations, quality standards, and event timelines, contributing to smooth and cost-efficient business operations.

Key Responsibilities

Procurement & Sourcing

• Assist in managing the end-to-end purchasing process for all company requirements, including food ingredients, beverages, event supplies, equipment, office supplies, and services.
• Source reliable suppliers and vendors for both recurring and event-specific requirements.
• Request and evaluate quotations, negotiate pricing, and recommend cost-effective options.

Purchase Planning & Coordination

• Coordinate with all departments (Kitchen, Events Team, Warehouse, Admin, Finance, HR, Sales) to consolidate and forecast purchasing needs.
• Ensure all materials and supplies are procured in accordance with event schedules and operational requirements.
• Assist in preparing procurement plans and purchase schedules.

Purchase Order Management

• Prepare, issue, and track Purchase Orders (POs).
• Ensure accuracy of specifications, quantities, and delivery timelines.
• Monitor order status and follow up with suppliers for timely delivery.

Inventory & Supply Monitoring

• Work closely with the warehouse to monitor stock levels and prevent shortages or overstocking.
• Assist in maintaining inventory records and stock movement tracking.
• Support periodic inventory audits and reconciliation.
• Maintain an updated supplier database including pricing, performance, and contact details.
• Assist in evaluating supplier performance based on quality, delivery, and cost.
• Build and maintain good relationships with vendors.

Quality Control & Compliance

• Ensure all purchased goods meet required quality standards, especially food safety and event specifications.
• Coordinate inspection of delivered items and resolve discrepancies or damages.
• Ensure compliance with company procurement policies and regulatory standards.

Cost Control & Budget Support

• Monitor purchasing expenses and support cost-saving initiatives.
• Assist in budget tracking and reporting of procurement activities.
• Identify opportunities for bulk purchasing, supplier discounts, and cost optimization.

Documentation & Reporting

• Maintain organized records of purchases, invoices, contracts, and supplier agreements.
• Prepare procurement reports, cost analysis, and purchase summaries.
• Ensure proper documentation for audit and accounting purposes.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, Supply Chain Management, or related field.
• At least 1–2 years of experience in procurement, preferably in catering, hospitality, or events industry.
• Knowledge of food supply chain and event logistics is an advantage.
• Proficient in Microsoft Office (especially Excel) and purchasing/inventory systems.

Additional Skills

• Vendor Management
• Excellent Communication Skills
• Negotiation
• Problem Solving Skills
• Inventory Management
• Time Management
• Purchasing Canvassing/Purchasing