Purchasing Assistant

Riviera Golf Club, Inc.,; Silang; On-site; PHP 201,000 - 279,000; Full time

Job summary

Riviera Golf Club, Inc. is seeking a dedicated Purchasing Assistant to join our administration team in Silang, Cavite. This full-time role supports procurement operations, sourcing, ordering and managing supplies for our world-class facilities.

You will maintain supplier data, obtain quotations, and collaborate with department heads to ensure cost-effective purchasing while upholding club policies and high service standards for our members and guests.

Qualifications

• Proven experience in purchasing or administrative roles.
• Strong organisational skills with ability to manage multiple tasks.
• Proficiency in MS Office and basic database use.
• Excellent English communication and attention to detail.

Responsibilities

• Process purchase orders and requisitions with proper authorisation.
• Maintain supplier databases and procurement records.
• Obtain quotations and prepare cost comparisons.
• Coordinate with department heads to identify needs.
• Track inventory and monitor stock levels.
• Follow up orders for timely delivery.
• Assist receiving and inspecting deliveries.
• Prepare purchasing reports and filing.
• Support Purchasing Manager with admin duties.
• Ensure compliance with club policies.

Skills

Purchasing experience

Administrative support

Organisational skills

MS Office

English communication

Attention to detail

Supplier relations

Procurement knowledge

Team player

Reliability

Tools

Microsoft Office

Database basics

Job description

About the role

Riviera Golf Club, Inc. is seeking a dedicated and organised Purchasing Assistant to join our administration team. This is a full-time position based in Silang, Cavite. The Purchasing Assistant will play a vital role in supporting our procurement operations, ensuring efficient sourcing, ordering and management of supplies and materials needed to maintain our world-class golf club facilities and services. This position is essential to our operational success, directly supporting our ability to deliver exceptional experiences to our members and guests.

Key responsibilities

• Process purchase orders and requisitions accurately and in a timely manner, ensuring all documentation is complete and properly authorised
• Maintain and update supplier databases, contact lists and procurement records
• Obtain quotations from multiple vendors and prepare comparative analysis to support cost-effective purchasing decisions
• Coordinate with department heads to identify purchasing needs and requirements
• Track inventory levels and monitor stock to ensure adequate supply availability
• Follow up on orders with suppliers to ensure timely delivery and resolve any discrepancies
• Assist with receiving, inspecting and processing incoming deliveries
• Maintain filing systems and prepare purchasing reports and documentation
• Support the Purchasing Manager with general administrative duties related to procurement operations
• Ensure compliance with club policies and procedures in all purchasing activities

What we're looking for

• Proven experience as a Purchasing Assistant, Administrative Assistant or similar procurement-related role
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously
• Proficiency in using computer systems, Microsoft Office applications and basic database management software
• Excellent written and verbal communication skills in English; knowledge of additional languages is advantageous
• Attention to detail with strong accuracy in data entry and documentation
• Ability to build and maintain positive working relationships with suppliers and internal staff
• Basic understanding of procurement processes, purchasing principles and inventory management
• Demonstrated ability to work independently and as part of a team
• Reliable, punctual and professional demeanour

What we offer

At Riviera Golf Club, Inc., we value our team members and are committed to providing a supportive work environment. We offer competitive remuneration commensurate with experience, opportunities for professional development and training to enhance your skills, and a collaborative team culture that prioritises employee wellbeing. Our members-focused environment provides a unique and rewarding workplace where you will contribute to delivering exceptional service. We encourage a healthy work-life balance and foster a workplace where every team member is appreciated and can thrive.

About us

Riviera Golf Club, Inc. is a prestigious golf club located in Silang, Cavite, committed to providing our members and guests with world-class facilities, exceptional service and a vibrant community. With a reputation for excellence spanning many years, we maintain the highest standards in golf course management, hospitality and member satisfaction. Our dedicated team is passionate about creating unforgettable experiences, and we pride ourselves on our professionalism, integrity and commitment to continuous improvement. Joining Riviera Golf Club means becoming part of a prestigious organisation where quality, service and community are paramount.