Purchasing Assistant

Infinit-O; Santa Clara; On-site; PHP 201,000 - 312,000; Full time

Job summary

Infinit-O is seeking a detail-oriented Purchasing Assistant to support our team with purchasing and administrative tasks. You will review, finalize, and place orders to ensure shops have parts and supplies, while tracking status and posting invoices in the RO system.

The role requires strong English communication, proficiency in Microsoft Office, and the ability to overlap US business hours. Prior experience with invoicing and order processing is a plus within a dynamic, DEI-focused organization.

Qualifications

• Strong English and communication skills (written and verbal).
• Proficiency in Microsoft Office products, including Outlook, Excel, and Teams.
• Ability to work hours that overlap with US operational hours.
• Experience or ability to learn how to navigate the C1 system and post invoices.
• Excellent organizational skills and attention to detail.

Responsibilities

• Review and finalize Amazon orders submitted by shops.
• Process online, email, and telephone purchases for parts using an approved company purchase card.
• Track and provide real-time updates on the status of all orders.
• Ensure timely receipt and confirmation of purchases.
• Post completed purchase invoices to the appropriate repair order (RO) in our system.

Skills

Strong English

Communication skills

Microsoft Office

US-hour overlap

Invoice posting

Organizational skills

Tools

Outlook

Excel

Teams

Job description

Infinit-O is the trusted, customer-centric, and sustainable leader in Business Process Optimization. We empower finance and healthcare organizations to thrive in a digital-first world by combining specialized industry expertise and innovative technology for 20 years.We navigate complex industry landscapes to drive transformative outcomes, helping businesses streamline operations, enhance customer experience, and achieve sustainable growth backed by a world-class Net Promoter Score of 75. Our approach combines operational efficiency with a human-centered ethos, ensuring sustainable value creation for our clients and team members.As a Certified B Corporation, Infinit-O is committed to the highest standards of social and environmental performance, accountability, and transparency. We embed these values into every aspect of our operations—aligning business success with a positive impact on our clients, people, and communities.Our commitment to Diversity, Equity, and Inclusion (DEI) is integral to our mission. We believe that building inclusive, equitable teams is not only the right thing to do—it is also essential for driving innovation and better business outcomes. We actively promote equal opportunity through inclusive hiring practices, continuous learning programs, and regular equity assessments to ensure a fair and empowering workplace for all.

We are seeking a detail-oriented and organizedPurchasing Assistant to support our team with a variety of purchasing and administrative tasks. This role will be responsible for reviewing, finalizing, and placing orders to ensure our shops have the necessary parts and supplies to operate efficiently.

Responsibilities

• Review and finalize Amazon orders submitted by shops.
• Process online, email, and telephone purchases for parts using an approved company purchase card.
• Track and provide real-time updates on the status of all orders.
• Ensure timely receipt and confirmation of purchases.
• Post completed purchase invoices to the appropriate repair order (RO) in our system.

Requirements

Job Requirements and Credentials:

• Strong English and communication skills (both written and verbal).
• Proficiency in Microsoft Office products, including Outlook, Excel, and Teams.
• Ability to work hours that overlap with at least half of our US operational hours.
• Experience or ability to learn how to navigate the C1 system and post invoices.
• Excellent organizational skills and attention to detail.

• 1-3 years experience

This is a key role that requires a high level of accuracy and communication to ensure our purchasing process runs smoothly and our shops receive the support they need.