Procurement & Operations Support Specialist

Infinit-O; Santa Clara; On-site; PHP 201,000 - 312,000; Full time

Job summary

Infinit-O is seeking a detail-oriented Purchasing Assistant to support our team with purchasing and administrative tasks. You will review, finalize, and place orders to ensure shops have parts and supplies, while tracking status and posting invoices in the RO system.

The role requires strong English communication, proficiency in Microsoft Office, and the ability to overlap US business hours. Prior experience with invoicing and order processing is a plus within a dynamic, DEI-focused organization.

Qualifications

• Strong English and communication skills (written and verbal).
• Proficiency in Microsoft Office products, including Outlook, Excel, and Teams.
• Ability to work hours that overlap with US operational hours.
• Experience or ability to learn how to navigate the C1 system and post invoices.
• Excellent organizational skills and attention to detail.

Responsibilities

• Review and finalize Amazon orders submitted by shops.
• Process online, email, and telephone purchases for parts using an approved company purchase card.
• Track and provide real-time updates on the status of all orders.
• Ensure timely receipt and confirmation of purchases.
• Post completed purchase invoices to the appropriate repair order (RO) in our system.

Skills

Strong English

Communication skills

Microsoft Office

US-hour overlap

Invoice posting

Organizational skills

Tools

Outlook

Excel

Teams

Job description

Infinit-O is seeking a detail-oriented Purchasing Assistant to support our team with purchasing and administrative tasks. You will review, finalize, and place orders to ensure shops have parts and supplies, while tracking status and posting invoices in the RO system.

The role requires strong English communication, proficiency in Microsoft Office, and the ability to overlap US business hours. Prior experience with invoicing and order processing is a plus within a dynamic, DEI-focused organization.