Purchasing Assistant

The Montage Accessories Company; Philippines; On-site; PHP 335,000 - 469,000; Full time

Job summary

The Montage Accessories Company is seeking a Buyer Assistant to optimize inventory by supporting the Purchasing team. You’ll manage over 800 SKUs across seven brands and multiple warehouses, learning how the supply chain operates and using analytics to drive decisions.

You’ll gain mentorship and coaching to set you up for success, with a fully remote work arrangement and opportunities to collaborate across locations.

Qualifications

• Attention to detail and accuracy are essential.
• Strong organizational skills and time management.
• Clear written and verbal communication.
• Strong analytical abilities to interpret data.
• Flexible to adapt to changing priorities daily.
• Team-oriented and willing to help others.
• Proficiency in Excel; basic PowerPoint.
• Bachelor’s degree preferred or 1–2 years professional experience.

Responsibilities

• Monitor inventory trends and availability across SKUs.
• Place and revise purchase orders with vendors.
• Assist with containerization of shipments by location.
• Assist with customs clearance and import documentation.
• Separate POs by distribution center for allocation.
• Develop ad hoc reports on performance, stock positions, trends.
• Prepare slides and reports for cross-functional meetings.
• Review vendor invoices and support Purchasing/Operations.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical skills

Adaptability

Teamwork

Education

Bachelor’s degree preferred

Tools

Excel

PowerPoint

Job description

As a Buyer Assistant you will play an integral role in optimizing our inventory positions by supporting our Purchasing team. We manage over 800 SKUs, across seven distinct brands, at multiple warehouse locations. Monitoring an item’s performance and inventory availability is critical to running a healthy business and maximizing sales and profitability. You will learn how the entire supply chain operates, how to utilize analytics to make data driven decisions, and how to communicate effectively. We are passionate about people development and you will receive mentorship and coaching to set you up for success.

What you'll be doing:

• Monitor inventory trends and inventory availability
• Place and revise POs with vendors
• Assist with containerization of shipments by location
• Assist with customs clearance and import documentation
• Separate POs by distribution center to ensure the right allocation and manage target allocation (e.g., how many units of each item are needed at each location)
• Develop reports on an ad hoc basis focused on performance, stock positions, and trends by category (e.g., dressers, seating), vendor, or collection level
• Prepare slides and reports for cross-functional, executive, and vendor meetings
• Review vendor invoices and support the Purchasing / Operations department
• Control inventory feeds to ensure balanced warehouse throughput

What you bring to the table:

• Extreme attention to detail – you triple check all emails and deliverables and take pride in getting it right the first time
• Strong organizational skills – never let anything slip through the cracks, time management is your forte
• Effective verbal and written communication skills– communicate to be understood in a concise and clear manner, bring a point of view
• Strong analytical skills – use logical structuring in understanding problems and in creating solutions, don’t rely on others to tell you what to do
• Adaptable and flexible – priorities change on a daily or hourly basis, you can pivot, adjust your schedule and re-focus
• Team-oriented -- you jump at the chance to help a team member when assistance is needed
• Intermediate Excel and PPT skills
• Bachelor’s degree is strongly preferred, otherwise 1-2 years of working in a professional environment

Full Remote Work Arrangement