Purchasing Assistant

Cloudstaff; Philippines; On-site; PHP 223,200 - 334,800; Full time

Benefits offered by this job

Comprehensive health and life insurance

Flexible leave credits

Quarterly perks boxes for WFH staff

Endless opportunities for career advancement

Annual performance review with salary increase

Company-provided PC/Laptop

Tech-on-wheels support

Mental wellness employee assistance program

Participation in Employee Share Units program

Job summary

Cloudstaff is seeking a Purchasing Assistant to work from home in the Philippines. Responsibilities include managing purchase orders, coordinating with Accounts Payable, and ensuring accuracy of financial documentation. The ideal candidate will have a BS/Ba in accounting or finance, excellent organizational skills, and detailed experience with Simpro and project management tools. This role offers a comprehensive benefits package including health insurance, flexible leave, and opportunities for career advancement.

Qualifications

• Excellent organizational abilities required.
• Strong attention to detail is a must.
• Good with numbers and analytical acumen necessary.
• Understanding of accounting and financial reporting principles preferred.
• Experience with Simpro is essential.

Responsibilities

• Manage PO inboxes and create purchase orders.
• Edit and update purchase orders as per supplier invoices.
• Coordinate closely with the Accounts Payable officer.

Skills

Excellent organizational abilities

Strong attention to detail

Good with numbers and analytical acumen

Understanding of accounting and financial reporting principles

Experience using Simpro

Experience with project management tools

Knowledge and experience with MS Project

Education

BS/Ba in accounting, finance, or a relevant field

Tools

Simpro

IFS

MYOB

Job description

Role

Purchasing Assistant

Work Arrangement

Work from Home

Location

Remote; employees based in Angeles (Pampanga), Mabalacat, Ortigas, Makati, Cebu, Davao, Bacolod are eligible.

Schedule

Morning Shift

Key Responsibilities

• Manage PO inboxes (2 inboxes)
• Create purchase orders for suppliers as directed by operations teams
• Receive purchase orders as goods/services are received (receipting)
• Edit purchase orders
• Seek purchase order approvals
• Update purchase orders to match supplier invoices
• Attach all approval documents to the corresponding PO
• Coordinate closely with the Accounts Payable officer
• Follow up on older POs for closing

Payroll (Back-up)

• Compile total payroll hours every second fortnight
• Set up new employees in MYOB

Systems to be used

• Simpro
• IFS
• MYOB

Qualifications and Requirements

• Excellent organizational abilities
• Strong attention to detail
• Good with numbers and analytical acumen
• Understanding of accounting and financial reporting principles
• Experience using Simpro; experience with project management tools is a plus
• Knowledge and experience with MS Project
• Additional qualifications are a plus but not required
• BS/Ba in accounting, finance, or a relevant field

Perks & Benefits (Work From Home)

• Comprehensive health and life insurance starting on the 16th day of employment, covering one free dependent
• Flexible leave credits usable for vacation, emergency, and sick leave
• Quarterly perks boxes for WFH staff, offering groceries and snacks; includes mid‑year parties with giveaways and cash prizes
• Endless opportunities for career advancement
• Annual performance review with salary increase
• Company‑provided PC/Laptop and fiber‑optic internet connection
• Tech‑on‑wheels support
• Participation in CS Social Clubs and Special Interest Groups for colleague connection
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental wellness employee assistance program through Lifeworks
• In‑house psychiatrist available for employee well‑being support
• Participation in Employee Share Units program
• Cloudstaff Dream Points – redeemable for items such as appliances, kitchenettes, etc.