Administrative Assistant (Hybrid: Angeles)

Cloudstaff; Philippines; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Employee Share Units program

Cloudstaff Dream Points

Comprehensive health and lifeinsurance

Career advancement opportunities

Flexible leave credits

In-house psychiatrist

PC/Laptop and fiber internet

Job summary

Cloudstaff is seeking an Administrative Assistant to support day-to-day coordination and administration within the job management system. You will maintain records, coordinate with contractors and clients, and ensure jobs progress from scheduling to completion.

The role emphasizes strong organization, detail orientation, and effective communication. You will manage emails in Outlook, handle invoices, and provide general administrative support to the team.

Qualifications

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Outlook and general office software.
• Ability to work independently while also supporting a team.
• Professional and courteous approach when communicating with clients and contractors.

Responsibilities

• Enter and manage work orders within the job management system.
• Coordinate with contractors prior to scheduled works to confirm job details.
• Follow up with contractors after job completion to ensure works are finalized.
• Upload and manage invoices within the system.
• Send job completion confirmation emails to clients.
• Maintain accurate and up-to-date job records.
• Manage and respond to emails via Outlook.
• Liaise with contractors and clients to ensure smooth job progression.
• Monitor job status and ensure timely updates are communicated.
• Provide general administrative support to the team as required.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multitasking & prioritization

Microsoft Outlook

Office software

Independent and team work

Professional communication

Job description

Job Description

The Administrative Assistant supports the day‑to‑day coordination and administration of jobs within the company’s job management system. This role is responsible for maintaining accurate records, coordinating with contractors and clients, and ensuring that all jobs are properly managed from scheduling through to completion.

Key Responsibilities

• Enter and manage work orders within the job management system
• Coordinate with contractors prior to scheduled works to confirm job details
• Follow up with contractors after job completion to ensure works are finalized
• Upload and manage invoices within the system
• Send job completion confirmation emails to clients
• Maintain accurate and up‑to‑date job records
• Manage and respond to emails via Outlook
• Liaise with contractors and clients to ensure smooth job progression
• Monitor job status and ensure timely updates are communicated
• Provide general administrative support to the team as required

Qualifications and Requirements

Key Skills and Attributes

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Clear written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Outlook and general office software
• Ability to work independently while also supporting a team
• Professional and courteous approach when communicating with clients and contractors

Perks and Benefits

• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding on useful items like appliances, kitchenettes, etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• In-house psychiatrist available to support employees' well‑being
• International career growth and connections
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection