Purchasing Assistant

Private Advertiser; Philippines; On-site; PHP 312,000 - 469,000; Full time

Job summary

Private Advertiser is seeking a Purchasing Assistant to support procurement functions, manage purchase orders, coordinate with suppliers, monitor inventory, and conduct basic market research. You will document activities, ensure compliance with procedures, and align with operations.

Ideal candidates hold a Bachelor's in Industrial Engineering or related business field, have at least one year in procurement or sourcing, and are proficient with Google Sheets and Google Workspace.

Qualifications

• Bachelor's degree in Industrial Engineering, or any related business-related course
• At least one (1) year of experience in procurement, purchasing, supply chain, vendor management, or related field
• Proficient in Google Sheets and other Google Workspace applications
• Strong written and verbal communication skills
• Detail-oriented, deadline-driven, and highly organized
• Able to work independently with minimal supervision and as part of a team
• Strong analytical skills and ability to handle multiple tasks simultaneously

Responsibilities

• Ensure proper creation and processing of purchase requisitions and purchase orders
• Track delivery schedules and coordinate with suppliers to ensure on-time delivery
• Assist in resolving procurement-related issues such as delays, shortages, or discrepancies
• Maintain supplier database and update vendor records as necessary
• Support day-to-day procurement operations to ensure continuous supply availability
• Monitor stock levels and coordinate replenishment requirements with relevant departments
• Assist in preventing overstocking and stockouts through timely procurement actions
• Coordinate with suppliers regarding pricing, availability, and delivery terms
• Maintain complete and accurate procurement records, including purchase orders and supplier documents
• Prepare procurement status reports and inventory-related updates as required

Skills

Communication skills

Detail-oriented

Deadline-driven

Organized

Independent worker

Team player

Analytical skills

Multitasking

Education

Bachelor's degree in Industrial Engineering

Related business-related course

Tools

Google Sheets

Google Workspace

Job description

About the role

The Purchasing Assistant is responsible for supporting the procurement function by ensuring the timely and cost-efficient acquisition of goods and services required by the organization. The role handles administrative procurement tasks, purchase order processing, supplier coordination, inventory monitoring, and basic market research. The position ensures that procurement activities are properly documented, compliant with company procedures, and aligned with operational and business requirements.

Key responsibilities

• Ensure proper creation and processing of purchase requisitions and purchase orders
• Track delivery schedules and coordinate with suppliers to ensure on-time delivery
• Assist in resolving procurement-related issues such as delays, shortages, or discrepancies
• Maintain supplier database and update vendor records as necessary
• Support day-to-day procurement operations to ensure continuous supply availability
• Monitor stock levels and coordinate replenishment requirements with relevant departments
• Assist in preventing overstocking and stockouts through timely procurement actions
• Coordinate with suppliers regarding pricing, availability, and delivery terms
• Maintain complete and accurate procurement records, including purchase orders and supplier documents
• Prepare procurement status reports and inventory-related updates as required

About you

• Bachelor's degree in Industrial Engineering, or any related business-related course
• At least one (1) year of experience in procurement, purchasing, supply chain, vendor management, or related field
• Proficient in Google Sheets and other Google Workspace applications
• Strong written and verbal communication skills
• Detail-oriented, deadline-driven, and highly organized
• Able to work independently with minimal supervision and as part of a team
• Strong analytical skills and ability to handle multiple tasks simultaneously