Purchasing Assistant

B2B Automation Solutions; Davao City; On-site; PHP 201,000 - 335,000; Full time

Job summary

B2B Automation Solutions is seeking a procurement professional to manage vendor relationships, plan purchasing and control costs. You will coordinate with department heads to forecast needs, prepare purchase orders and ensure timely fulfillment, while upholding quality standards.

The role requires strong negotiation and communication skills, 0–2 years in procurement or related work, and a Bachelor’s degree. Fresh graduates are welcome for assistant-level positions.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Accounting, or a related field.
• 0 to 2 years in purchasing, procurement, inventory, or admin work.
• Fresh graduates are often welcome for assistant-level positions.
• Knowledge of the procurement process (purchase requests, purchase orders, canvassing, delivery follow-up).
• Strong negotiation and communication skills.

Responsibilities

• Vendor identification, evaluation, negotiation of terms and pricing.
• Coordinate procurement planning with department heads and create purchase orders.
• Negotiate pricing and monitor market trends to meet budget constraints.
• Monitor inventory levels and coordinate with the warehouse for material availability.
• Maintain purchasing documentation and supplier contracts for audit purposes.
• Ensure purchased goods meet company quality standards and coordinate quality issue resolution.
• Prepare procurement budgets and report cost savings and supplier performance.
• Identify and mitigate procurement risks and ensure regulatory compliance.

Skills

Negotiation

Communication

Procurement process

Education

Bachelor's degree in Business Administration or related field

Job description

1. Vendor Management:

oIdentify and evaluate potential suppliers and negotiate terms of agreements, including pricing, delivery timelines, and quality of goods.

oMaintain strong relationships with suppliers to ensure long-term collaboration and resolve any issues related to supply delays or quality concerns.

2. Procurement Planning:

oCollaborate with department heads and project managers to identify purchasing needs and forecast inventory requirements.

oCreate and manage purchase orders and ensure that requisitions are completed in a timely and efficient manner.

3. Cost Management:

oNegotiate pricing, terms, and conditions with suppliers to secure the most favorable terms.

oMonitor market trends to source products that meet the company's budgetary constraints while maintaining quality.

4. Inventory Control:

oMonitor inventory levels and coordinate with the warehouse team to ensure materials and supplies are available to meet operational needs.

oConduct periodic audits of purchased goods and manage stock levels to avoid overstocking or shortages.

5. Documentation and Compliance:

oEnsure all purchasing documentation, such as purchase orders, contracts, and receipts, are accurate and comply with company policies and industry standards.

oMaintain accurate and up-to-date records of all purchases and supplier contracts for audit and reporting purposes.

6. Quality Assurance:

oEnsure the quality of purchased goods and materials meet the company’s specifications and standards.

oCoordinate with relevant departments to resolve quality issues related to procured items.

7. Budgeting and Reporting:

oPrepare procurement budgets and provide regular reports on purchasing activities, including cost savings, supplier performance, and inventory status.

oAssist in developing procurement strategies to reduce costs and improve efficiency.

8. Compliance and Risk Management:

oEnsure all purchases comply with company policies and regulatory requirements.

oIdentify and mitigate any risks associated with procurement processes, such as supply chain disruptions.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Accounting, or a related field

• 0 to 2 years in purchasing, procurement, inventory, or admin work

• Fresh graduates are often welcome for assistant-level positions

• Knowledge of the procurement process (purchase requests, purchase orders, canvassing, delivery follow-up)

• Strong negotiation and communication skills