Purchasing and Admin Assistant

Amici Mercantile Inc.; Quezon City; On-site; PHP 357,000 - 491,000; Full time

Job summary

Amici Mercantile Inc. is seeking a facilities and office administration assistant for an on-site role in Quezon City. The candidate should have a bachelor’s degree in a business-related field and at least 1 year of relevant experience managing building and facilities tasks.

The role includes document control, room reservations, ticketing coordination, utility payments, and inventory management, with potential for growth in a dynamic office environment.

Qualifications

• Graduate of any business course.
• At least 1 year of experience in building and facilities management, engineering maintenance services, procurement of office supplies, office equipment and utilities management for monthly billings.
• Proficient in standard office applications (document, spreadsheet and presentation).

Responsibilities

• File and safekeep department documents (logbook, request form, and etc.).
• Manage meeting/training room and projector reservation requests.
• Resolve building and administration concerns via online ticketing system (OTRS) for efficient action.
• Ensure timely payment of monthly utilities.
• Requisition and inventory of office supplies and equipment for departments.
• Monitor service maintenance of office furniture and equipment (AC, printers, etc.).

Education

Bachelor's degree

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Insurance Health & Wellness

HMO

Provides general support related to building and administration concerns of the employees to be able to perform their tasks efficiently.

Duties and Responsibilities:

1. Responsible for filing and safekeeping of the department's documents such as but not limited to logbook, request form, and etc.

2. Manages meeting/training room and projector reservation requests used in managing requests.

3. Responsible for the resolution of building and administration concerns coursed through the online ticketing system (OTRS/ticketing services) to provide efficient and immediate action.

4. Ensures timely payment of monthly utilities billing.

5. Responsible for requisition and inventory of office supplies which include but are not limited to consumable items, laptops, mobile phones, and others to be issued to different departments/employees.

6. Monitors service maintenance of office furniture and equipment such as air conditioning units, printers, etc.

Qualifications:

• Must be a graduate of any business course
• Must have at least one (1) year experience in building and facilities management, engineering maintenance services, procurement of office supplies, office equipment and utilities management for monthly billings

3. Must be proficient in standard office applications such as document, spreadsheet and presentation applications

4. Must be a team player, adaptable, flexible, organized and keen to details

Working Location

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