Purchasing & Administrative Coordinator

Outsourced; Metro Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Outsourced.ph in the Philippines is looking for a Purchasing & Administrative Coordinator to manage purchasing, procurement, and administrative tasks. The role requires creating POs, handling vendor quotes, and coordinating shipping and project updates while supporting multiple internal teams. You'll work in a full-time capacity from 8:00 a.m.

to 5:00 p.m. PST, using QuickBooks Desktop and Microsoft Office, with an emphasis on accuracy, organization, and clear communication with U.S.-based

Qualifications

• Proficiency with QuickBooks Enterprise Desktop is required.
• Experience with vendor coordination and purchase order processing is essential.
• Excellent written and spoken English is required for client communications.

Responsibilities

• Create and issue POs using QuickBooks Enterprise Desktop and compare supplier quotes.
• Track project updates and provide shipping updates to clients.
• Coordinate site visits and manage e-commerce orders and records.
• Collaborate with sales, engineering, accounting, production, and project teams.

Skills

PO creation

Vendor coordination

English communication

Time management

Tools

QuickBooks Enterprise Desktop

MS Office

CRM/ERP platforms

Job description

About Us

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

Purchasing & Administrative Coordinator

Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. PST (Full-Time, Dedicated)

Required Experience: Minimum 3 years of purchasing experience

Key Responsibilities

• Purchasing & Procurement: Create and issue POs using QuickBooks Enterprise Desktop, obtain vendor quotes, prepare price comparisons, source new suppliers, track orders/shipments, and maintain accurate records.


• Customer & Project Support: Track project updates in TeamWorks, obtain freight approvals, provide shipping updates to clients, coordinate site visits, and process e-commerce orders.


• Internal Coordination: Collaborate across sales, engineering, accounting, production, and project management teams.


• Administrative Support: Book travel arrangements (flights, hotels, rental cars) and organize electronic file directories.

Candidate Requirements

• Technical Skills: Proficiency in QuickBooks Enterprise Desktop, Microsoft Office (Excel, Outlook, Word, Teams), and standard CRM/ERP platforms.


• Industry Background: Previous experience in purchasing, procurement, construction, manufacturing, or industrial supply for U.S.-based companies.


• Communication: Fluent written and spoken English.


• Technical Setup: Dedicated home workspace with reliable internet, power backup, and a functional camera/microphone for virtual meetings.


• Operational Attributes: High attention to detail, strong time-management skills, and the ability to interpret freight terms, supplier quotes, and lead times.