Strategic Procurement & Admin Coordinator

Outsourced Quality Assured Services Inc.; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

Outsourced Quality Assured Services Inc. is seeking an experienced Purchasing & Administrative Coordinator to support purchasing, vendor communication, customer coordination and project updates.

This role collaborates with sales, project management, engineering, accounting and production to ensure accurate purchasing information and timely logistics. You will create purchase orders in QuickBooks Enterprise, obtain vendor quotations, prepare quote comparisons, maintain records, source new

Qualifications

• Minimum 3 years of purchasing experience.
• Proficient with QuickBooks Enterprise Desktop Edition.
• Proficient with Microsoft Office, Outlook, Excel, and Word.
• Strong organizational and time-management skills.
• Excellent verbal and written communication in English.
• Experience supporting U.S.-based companies.
• Purchasing, procurement, construction, manufacturing, or industrial-supply experience.
• Ability to interpret supplier quotations, freight terms, lead times, and purchase orders.

Responsibilities

• Create purchase orders in QuickBooks Enterprise Desktop Edition in accordance with company procedures.
• Obtain vendor quotations, issue purchase orders, collect required documentation, and follow up on shipments.
• Prepare accurate quote comparisons for management approval.
• Update purchasing-related spreadsheets and maintain purchasing records.
• Source new vendors as needed.
• Save purchasing documentation in the appropriate project folders on the company server.
• Communicate with clients to obtain freight approvals, provide product shipping updates, and coordinate site visits.
• Coordinate internally with sales, project managers, engineering, accounting, and production.
• Update project coordination software (TeamWorks) with current project information.
• Make travel arrangements, including flights, hotels, and rental vehicles.

Skills

Purchasing

Vendor communication

Administrative coordination

Teamwork

Attention to detail

English proficiency

QuickBooks

MS Office

Project coordination

Tools

QuickBooks

MS Office

Job description

Outsourced Quality Assured Services Inc. is seeking an experienced Purchasing & Administrative Coordinator to support purchasing, vendor communication, customer coordination and project updates.

This role collaborates with sales, project management, engineering, accounting and production to ensure accurate purchasing information and timely logistics. You will create purchase orders in QuickBooks Enterprise, obtain vendor quotations, prepare quote comparisons, maintain records, source new