Purchasing & Administrative Coordinator

Outsourced Quality Assured Services Inc. (ISO Certified); Manila; On-site; PHP 391,000 - 614,000; Full time

Job summary

Outsourced.ph in Manila is seeking an experienced Purchasing & Administrative Coordinator to support purchasing, vendor communication, project updates, logistics follow-up, and general administrative activities. This role works closely with sales, project management, engineering, accounting, and production, requiring accurate follow-through on purchasing and project information.

The successful candidate will coordinate with multiple teams, source vendors, prepare quotes, arrange travel, and

Qualifications

• Minimum 3 years of purchasing experience.
• Proficient with QuickBooks Enterprise Desktop Edition.
• Proficient with Microsoft Office, particularly Outlook, Excel, and Word.
• Strong organizational, time-management, attention to detail, and accuracy skills.
• Strong teamwork and collaboration abilities.
• Excellent verbal and written communication skills.
• Fluent spoken and written English.
• Previous experience supporting U.S.-based companies.
• Purchasing, procurement, construction, manufacturing, or industrial-supply experience.
• Ability to interpret supplier quotations, freight terms, lead times, and purchase orders.

Responsibilities

• Create purchase orders in QuickBooks Enterprise Desktop Edition in accordance with company procedures.
• Obtain vendor quotations, issue purchase orders, collect required documentation, and follow up on shipments.
• Prepare accurate quote comparisons for management approval.
• Update purchasing-related spreadsheets and maintain purchasing records.
• Source new vendors as needed.
• Save purchasing documentation in the appropriate project folders on the company server.
• Communicate with clients to obtain freight approvals, provide product shipping updates, and coordinate site visits.
• Coordinate internally with sales, project managers, engineering, accounting, and production.
• Update project coordination software (TeamWorks) with current project information.
• Make travel arrangements, including flights, hotels, and rental vehicles.

Skills

Purchasing

Vendor management

Communication skills

Teamwork

English proficiency

Tools

QuickBooks Enterprise Desktop Edition

Microsoft Office

TeamWorks

Job description

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

About the role

We are seeking an experienced Purchasing & Administrative Coordinator to support purchasing, vendor communication, customer coordination, project updates, logistics follow-up, and general administrative activities. This role works closely with sales, project management, engineering, accounting, and production, requiring accurate follow-through on purchasing and project information.

Key responsibilities

• Create purchase orders in QuickBooks Enterprise Desktop Edition in accordance with company procedures

• Obtain vendor quotations, issue purchase orders, collect required documentation, and follow up on shipments

• Prepare accurate quote comparisons for management approval

• Update purchasing-related spreadsheets and maintain purchasing records

• Source new vendors as needed

• Save purchasing documentation in the appropriate project folders on the company server

• Communicate with clients to obtain freight approvals, provide product shipping updates, and coordinate site visits

• Coordinate internally with sales, project managers, engineering, accounting, and production

• Update project coordination software (TeamWorks) with current project information

• Make travel arrangements, including flights, hotels, and rental vehicles

About you

• Minimum 3 years of purchasing experience

• Proficient with QuickBooks Enterprise Desktop Edition

• Proficient with Microsoft Office, particularly Outlook, Excel, and Word

• Strong organizational, time-management, attention to detail, and accuracy skills

• Strong teamwork and collaboration abilities

• Excellent verbal and written communication skills

• Fluent spoken and written English

• Previous experience supporting U.S.-based companies

• Purchasing, procurement, construction, manufacturing, or industrial-supply experience

• Ability to interpret supplier quotations, freight terms, lead times, and purchase orders

About us

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.