Purchasing Admin Assistant

7-Star Manpower Services of the Philippines Corporation; Philippines; On-site; PHP 201,000 - 290,000; Full time

Job summary

7-Star Manpower Services of the Philippines Corporation is seeking a Purchasing Admin Assistant in the Philippines. You will assist in sourcing food ingredients, packaging, and supplies for production, and prepare and process purchase orders.

This role requires a degree in business or related field, experience in purchasing in the food sector is advantageous, and strong MS Office and supplier coordination skills to ensure timely deliveries and compliance with safety standards.

Qualifications

• Degree (associate or bachelor) in business administration or related field preferred.
• Experience in purchasing, procurement, or supply chain in food industry advantageous.
• Knowledge of food safety standards and regulations.
• Proficient in MS Office; purchasing software.
• Strong organizational and multitasking skills.
• Good communication and negotiation skills.
• Detail-oriented and accurate in documentation.
• Ability to work under pressure and meet deadlines.
• Familiarity with local food industry suppliers and market trends is a plus.

Responsibilities

• Assist in sourcing and purchasing food ingredients, packaging, and supplies for production.
• Prepare and process purchase orders accurately and promptly.
• Coordinate with suppliers to ensure timely deliveries.
• Maintain purchase records and supplier databases.
• Monitor stock levels and coordinate reorders.
• Verify invoices and deliveries for accuracy.
• Support price/terms negotiations with suppliers.
• Ensure compliance with food safety standards and procurement policies.
• Assist in inventory reconciliation and stock management.
• Prepare procurement cost reports and supplier performance analyses.
• Collaborate with warehouse and production teams to meet operational needs.

Skills

Procurement knowledge

Vendor negotiation

MS Office proficiency

Organizational skills

Communication skills

Multitasking

Education

Business/ Food-related degree

Tools

Purchasing software

Job description

Job Title: Purchasing Admin Assistant

Key Responsibilities:

• Assist in sourcing and purchasing food ingredients, packaging, and other supplies required for production and operations.
• Prepare and process purchase orders accurately and promptly.
• Coordinate with suppliers and vendors to ensure timely delivery of goods.
• Maintain and update purchase records, supplier databases, and inventory levels.
• Monitor stock levels and communicate with the procurement team to reorder supplies when necessary.
• Verify invoices, deliveries, and payments to ensure accuracy.
• Support the procurement team in negotiating prices and terms with suppliers.
• Ensure compliance with food safety standards and company procurement policies.
• Assist in inventory reconciliation and stock management.
• Prepare reports on procurement activities, cost analysis, and supplier performance.
• Collaborate with warehouse and production teams to meet operational demands.

Qualifications:

• Associate's or bachelor’s degree in business administration, Food Technology, or related field preferred.
• Prior experience in purchasing, procurement, or supply chain management in the food industry is advantageous.
• Knowledge of food safety standards and industry regulations.
• Proficiency in MS Office (Word, Excel, Outlook) and purchasing software.
• Strong organizational and multitasking skills.
• Good communication and negotiation skills.
• Attention to detail and accuracy in documentation.
• Ability to work under pressure and meet deadlines.
• Familiarity with food industry suppliers and local market trends is a plus.