Property Management VA

Tavor Perry; Victorias; On-site; PHP 180,000 - 300,000; Full time

Job summary

Tavor Perry is seeking an organized Admin and Operations Support specialist to help run a growing real estate investment portfolio. You will coordinate between the property manager, maintenance contractors, and guests to ensure repairs, turnovers, and inquiries are handled promptly.

A confident communicator who can own a process from start to finish will thrive, using AI-powered tools and automated systems to keep tasks on track and provide regular owner updates.

Qualifications

• Proven experience in administrative support or operations coordination.
• Excellent spoken and written English with confidence handling calls.
• Strong organizational and follow-through skills for many open items.
• Experience coordinating with contractors, vendors, or clients.
• Comfortable using task management tools, email, and shared documents.
• Conscientious about accuracy and delivery with minimal supervision.
• Strong communication and proactive problem-solving abilities.

Responsibilities

• Coordinate with the property manager and maintenance contractors to schedule repairs, cleanings, and property turnovers.
• Communicate with guests and tenants to answer inquiries and resolve issues quickly.
• Make and take phone calls with contractors, vendors, guests, and other contacts.
• Track open tasks and follow-ups so every item is completed.
• Manage and prioritize administrative and operational to-dos.
• Keep organized records of vendor contacts, maintenance history, and property communications.
• Provide owner with regular status updates on open items and completed work.

Skills

Admin support

Operations coordination

English communication

Organization

Vendor coordination

Task management

Proactive updates

Job description

Job Summary:

A portfolio runs well when one person knows where every repair, guest, and vendor stands, and an organized, proactive Admin and Operations Support specialist will hold that picture for ours. You will help run the day-to-day operations of a growing real estate investment portfolio, acting as the central point of coordination between our property manager, maintenance contractors, and guests so that nothing falls through the cracks. A confident communicator who enjoys keeping moving parts on track and can own a process from start to finish is the ideal fit.

Key Responsibilities:

• Coordinate with the property manager and maintenance contractors to schedule repairs, cleanings, and property turnovers
• Communicate with guests and tenants to answer inquiries, address concerns, and resolve issues quickly
• Make and take phone calls with contractors, vendors, guests, and other contacts
• Track open tasks, maintenance requests, and follow-ups so every item is seen through to completion
• Manage and prioritize a running list of administrative and operational to-dos
• Keep organized records of vendor contacts, maintenance history, and property communications
• Give the owner regular status updates on open items, issues, and completed work
• Work alongside AI-powered tools and automated systems as part of daily operations
• Support the setup of operational processes as new properties join the portfolio

Mandatory Skills:

• Proven experience in administrative support, operations coordination, or a similar role
• Excellent spoken and written English, with confidence making and handling phone calls
• Strong organizational and follow-through skills, with the ability to keep track of many open items at once
• Experience coordinating with multiple parties such as contractors, vendors, or clients
• Comfortable using task management tools, email, and shared documents
• Conscientious about accuracy, consistent in delivery, and effective with minimal supervision
• Strong communication skills and a proactive approach to updates and problem-solving

Preferred Skills:

• Experience in property management, vacation rentals, or real estate administration
• Familiarity with short-term rental platforms such as Airbnb or VRBO
• Background in customer service or guest relations
• Comfort working with AI tools and automated workflows
• Experience with outbound calling, lead follow-up, or marketing support
• Able to carry several properties and requests over the same period and bring each one to a clean finish

Why Join Us:

Become a trusted right hand in a growing real estate portfolio, working directly with the owner in a tech-forward environment. As the portfolio expands, so will the chances to take on new responsibilities and grow your role. If you love bringing order to busy operations, we would love to hear from you.