Personal Assistant

QuestServ Solutions Inc.; Manila; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading solutions provider in Metro Manila is seeking an experienced Administrative Assistant to handle administrative tasks, manage schedules, and coordinate travel. The ideal candidate should possess strong organizational and communication skills, proficiency in Microsoft Office, and a high attention to detail. This role is essential for ensuring efficient operation and communication within the office.

Qualifications

• Ability to prioritize tasks, multitask, and manage time effectively.
• Excellent written and verbal communication skills.
• Familiarity with relevant office software.
• High level of accuracy and attention to detail.
• Professionalism and ability to maintain confidentiality.
• Ability to anticipate problems and find solutions.

Responsibilities

• Handle administrative tasks such as managing emails and preparing documents.
• Manage schedules and coordinate meetings.
• Arrange travel, including booking flights and hotels.
• Organize and maintain files, both physical and digital.
• Run errands and handle personal tasks.
• Conduct research on various topics as needed.

Skills

Organizational and Time Management Skills

Communication Skills

Technical Proficiency

Attention to Detail

Discretion

Problem-Solving

Education

High school diploma

Associate's or Bachelor's degree in business or communications

Tools

Microsoft Office Suite

Job description

Responsibilities

• Administrative Support: Handle administrative tasks such as managing emails, answering phone calls, taking meeting minutes, and preparing documents, reports, and presentations.
• Scheduling and Coordination: Manage schedules, book appointments, and coordinate meetings for the individual they support.
• Travel and Logistics: Arrange travel, including booking flights, hotels, and car services.
• Organization: Organize and maintain files, both physical and digital, and assist with other office management duties.
• Errands and Tasks: Run errands and handle personal or household tasks, such as scheduling maintenance or managing vendors.
• Research: Conduct research on various topics as needed.

Qualifications

• Organizational and Time Management Skills: Ability to prioritize tasks, multitask, and manage time effectively in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication skills are essential for interacting with various people.
• Technical Proficiency: Familiarity with office software, such as Microsoft Office Suite, and other relevant technology.
• Attention to Detail: A high level of accuracy and attention to detail is critical for administrative tasks.
• Discretion: Professionalism and the ability to maintain confidentiality are crucial.
• Problem-Solving: Ability to anticipate problems and find practical solutions.
• Education: A high school diploma is typically required, though some positions may prefer an associate's or bachelor's degree in a related field like business or communications.