Property Admin Officer (Australia experience)

KMC Solutions; Mabalacat; On-site; PHP 240,000 - 360,000; Full time

Job summary

KMC Solutions in Clark, Pampanga is seeking an Administration Officer (Property) to manage records, ensure compliance with RTA and linked guidelines, and coordinate maintenance for residential and corporate assets.

The role involves handling repairs, service agreements, contractor compliance, and asset management. A strong admin background in real estate with client-facing skills is essential.

Qualifications

• At least 2 years in Real Estate - Property Admin, preferably supporting Australian properties.
• Experience in Facilities, Maintenance, Building Management.
• Strong interpersonal skills with professional assertiveness to meet deadlines and outcomes.
• Exceptional personal presentation for client relations.
• Exceptional multitasking, problem-solving and decision-making skills.
• Good communication skills.
• Experience with PropertyMe or any Real Estate CRM.

Responsibilities

• Keep and maintain accurate records for properties and assets.
• Complete documentation to ensure compliance with RTA and legislation.
• Coordinate service agreements and monitor contractors for Kanda Care.
• Ensure contractor compliance (licenses, insurance, screenings).
• Process repairs/maintenance requests and authorize payments within budget.
• Maintain keys and key register for all offices/properties.
• Source, order and arrange purchase of new assets as directed by Senior officer.
• Arrange repair or replacement of existing assets.
• Track asset movements and locations.

Skills

Interpersonal skills

Professional presentation

Communication skills

Real estate admin experience

Facilities management

Building management

PropertyMe CRM

Tools

PropertyMe CRM

Job description

Administration Officer (Property) is an energetic position that completes a series of tasks to maintain properties and assets to a high standard in a safe, efficient and routine manner by adhering to instructions.

• Ensure appropriate records are kept and maintained to a high standard.
• Ensure all relevant documentation is completed to ensure compliance with RTA (Residential Tenancy Authority) and other relevant legislative guidelines in collaboration with Leasing Officer. Repairs and Maintenance
• Maintaining schedules, coordinating and review of regular service agreements with contractors for Kanda Care.
• Ensure contractors are compliant e.g., contractor agreements, relevant licences, insurance, relevant Criminal History Screening checks.
• Ensure all repairs and maintenance requests received for all residential properties to relevant agent or repairer and authorise payments in accordance with budgeted expenditure.
• Ensure maintenance of keys and key register for all offices and properties.
• Source, order and arrange purchase of new assets, when directed by Senior officer.
• Arrange repair or replacement of existing assets.
• Track asset movements and locations.

Qualifications:

• At least 2 years of Real Estate - Property Admin experience preferably supporting Australian properties
• Experience in Facilities, Maintenance, Building Management
• Strong interpersonal skills that demonstrate professional assertiveness in ensuring deadlines are met and outcomes achieved.
• Exceptional personal presentation with a professional manner for client relations.
• Exceptional multi-tasking, problem-solving and decision-making skills.
• Good communication skills
• Experience with PropertyMe or any Real Estate CRM

Work Schedule: 6 AM to 3PM Manila

Amenable to work in Clark, Pampanga