Property Management Admin Assistant | WFO |

Cloudstaff Philippines Inc.; Iligan; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Employee Share Units

Dream Points

Health and life insurance

In-house psychiatrist

Weekly office perks

CS Social Clubs

Mid-Year Parties

VIP lounge

Job summary

Cloudstaff Philippines Inc. is seeking a Property Management Admin Assistant with Australian real estate experience to join our team.

This on-site role supports the Property Manager and handles lease documentation, management agreements, and tenant communications across multiple sites. You will generate CMA reports, audit inspection reports, process tenant applications, assist with rent collections, and coordinate maintenance requests.

Qualifications

• 1–2 years’ experience in Australian real estate/property admin.
• Proven experience as a Virtual Assistant in the real estate or property management industry.
• Proficiency in real estate systems: Property Tree, Property Me IRE, Agent Box, Vault.

Responsibilities

• Prepare lease documentation and management agreements.
• Generate CMA reports.
• Monitor and follow up on rental arrears.
• Prepare and audit inspection reports.
• Draft and send notices/emails including strata notices.
• Process and review tenant applications.
• Coordinate rent/lease collections.
• Assist in day-to-day property management operations and tenant relations.
• Route calls from tenants and vendors to appropriate contacts.

Skills

Australian real estate experience

Virtual Assistant

Property management

Tools

Property Tree

Property Me IRE

Agent Box

Vault

Job description

Job Description

Job Title: Property Management Admin Assistant (Australian Real Estate Experience)

Location: Work From Office (Tarlac, Pampanga, Bacolod, Davao, Cebu, Metro Manila)

Reports To: Property Manager / Head of Property Management

Key responsibilities

• Prepare lease documentation and management agreements

• Generate CMA reports

• Monitor and follow up on rental arrears

• Prepare and audit inspection reports

• Draft and send notices/emails including strata notices

• Process and review tenant applications

• Assist in preparing property-related reports and documentation

• Provide additional admin support as required by property managers

• Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.

• Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.

• Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information.

• Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs.

• Assist with the coordination of rent/lease collections

Qualifications and Requirements

• 1–2 years’ experience in Australian real estate/property admin
• Proven experience as a Virtual Assistant in the real estate or property management industry.
• Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault).

Perks and Benefits

Become part of the Employee Share Units program
Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
In-house psychiatrist available to support employees' well-being
Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
Top notch workplace with first class VIP lounge and game rooms