Project Administrator

InnovaThink Corporation; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A project management firm based in Makati is looking for a Project Administrator to provide administrative and coordination support for projects. The role involves tasks like preparing project documentation, monitoring timelines, and tracking expenses. The ideal candidate should possess a Bachelor's degree and 1-3 years of relevant experience in project coordination, with strong organizational skills and proficiency in Microsoft Office. Knowledge of project management tools is also essential for success in this position.

Qualifications

• 1-3 years of experience in project coordination or administrative support.
• Detail-oriented and able to handle multiple tasks.
• Basic understanding of budgeting and procurement processes.

Responsibilities

• Provide administrative support to the Project Manager and project team.
• Prepare and maintain project documentation including contracts and reports.
• Monitor project timelines and update schedules.
• Track project expenses, budgets, and purchase requests.
• Coordinate meetings and document action items.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree in Business Administration, Management, or related field

Tools

Microsoft Office

MS Project

Asana

Trello

Job description

Job Summary

The Project Administrator provides administrative and coordination support to ensure projects are completed on time, within scope, and within budget. This role assists the Project Manager in documentation, scheduling, reporting, and communication with stakeholders.

Job Description

Provide administrative support to the Project Manager and project team.

Prepare and maintain project documentation (contracts, reports, meeting minutes, trackers).

Monitor project timelines and update schedules.

Track project expenses, budgets, and purchase requests.

Coordinate meetings, prepare agendas, and document action items.

Follow up on pending tasks and ensure deadlines are met.

Maintain project files and ensure proper documentation control.

Assist in procurement coordination and vendor communication.

Prepare progress reports and status updates.

Support compliance with company policies and project requirements.

Preferred Qualifications

Bachelor’s degree in Business Administration, Management, or related field.

1–3 years of experience in project coordination or administrative support.

Strong organizational and time-management skills.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good communication and interpersonal skills.

Detail-oriented and able to handle multiple tasks.

Experience using project management tools (e.g., MS Project, Asana, Trello).

Basic understanding of budgeting and procurement processes.

Experience working in construction, IT, or corporate project environments (depending on industry).