Project-Hire

Infinit-O; Pasay; On-site; PHP 350,000 - 480,000; Full time

Job summary

Infinit-O is seeking a Client Administration professional to support Lux Fund/Mutual Fund Client Services and Data Administration. You will review UCITS cash flows, reconcile funds, and handle regulatory reporting while coordinating with internal teams to ensure accurate, timely deliverables.

The role requires 1–2 years of experience, strong analytical skills, and proficiency in MS Office, with an emphasis on accuracy, collaboration, and integrity in a fast-paced environment.

Qualifications

• 1–2 years of relevant work experience.
• Ability to work in a deadline-driven environment with minimal supervision.
• Accuracy and attention to detail are critical.
• Strong analytical skills and numerical thinking.
• Excellent verbal and written communication.
• Ability to collaborate with cross-functional teams.
• Experience in collecting, defining, and understanding data.
• Knowledge of investments and subscriptions/redemptions preferred.
• Ethical, curious, hardworking and eager to learn.
• Proficient in MS Office and related tools.

Responsibilities

• Daily review of UCITS cash flows and ensure accuracy.
• Reconcile funds and daily AUM; align admin records.
• Prepare weekly prices reconciliation across data sets (admin, firm, Bloomberg).
• Complete monthly/quarterly regulatory documents and fund materials.
• Communicate with internal reconciliation team on discrepancies.
• Maintain weekly report of new accounts for private funds; onshore review.
• Keep the deliverables tracker updated; support team as needed.
• Assist Lux Fund Services and Client Services & Info Management as back-up when required.

Skills

Attention to detail

Analytical skills

Verbal and written communication

Cross-functional collaboration

Data interpretation

Education

Bachelor’s degree in Financial Management or Economics or Accounting

Tools

MS Office

Bloomberg

Job description

Pasay, Philippines | Posted on 07/23/2026

Infinit-O is the trusted customer-centric and sustainable leader in Business Process Optimization for Small and Medium businesses in the Financial Services, Healthcare, and Technology sectors by delivering continuous improvement through technology, data, and people.

Job Description

The Client Administration department is comprised of three groups: Client Reporting, Client Services and Information Management and Lux Fund Services.

Client Reporting is responsible for preparing reporting packages for both internal and external business relationships. They are primarily responsible for ensuring the reports are delivered to clients as scheduled. The team is also responsible for gathering and verifying information from different groups. Converting information into charts, graphs, reports and other documents.

Client Services & Information Management is comprised of the Client Services, Investor Service and Data Administration teams. Client Services and Investor Services primary responsibilities include managing client cash flows, preparation of client reporting and responding to various inquiries from clients, consultants, custodians and administrators for both managed accounts and hedge funds, respectively. Data Administration's primary responsibilities included verifying the firms AUM data on a daily basis, providing various data components for RFPs and DDQ’s, managing the quarterly eVestment and database updates and producing a full suite of AUM based reporting used across the firm.

Lux Fund Services is responsible for investor support, sales support, overall fund coordination, vendor and third-party oversight for the firm's Mutual Fund, UCITS and CIT products.

General Responsibilities (Client Admin):

Prepare and complete assigned deliverables with the highest level of accuracy and within a predetermined time in the work allocation.

Ensure that assigned deliverables are prepared and completed in conjunction to its reviewer schedule.

Properly and timely communicate any process-related issues with supervisor or to any internal/external counterpart that may help fix and complete the task.

All members should be aware of and must perform their duties in accordance to the standard procedure of a proper hand off both offshore and onshore.

Actively work with daily request/inquiries and guarantee that stakeholders’ expectations are being met, in accordance with present policies and procedures.

Properly communicate with stakeholders if further verification/clarification is needed on the reports and or request.

Participate in the team initiatives, including but not limited to process reviews whenever needed, maintenance of process documentation, and relevant process improvement projects.

Actively manage daily emails and take action as needed in accordance with team protocols.

Support the team by acting as back up in the absence of team member/s.

Core Duties and Responsibilities (Lux Services and Client Services & Info Management)

Lux Fund/Mutual Fund Client Services

Daily review of UCITS cash flows (inflow and outflow) – ensure daily cash flows are received and processed accurately.

Reconciliation of funds and clients daily AUM; validating Admin and firm's records are aligned.

Prepare weekly reconciliation of prices across data sets from admin, firm and Bloomberg

Complete monthly and quarterly regulatory documents sent to clients – reporting and fund’s marketing/platform materials

Daily review of cash flows received. Ensuring information is booked accurately and properly communicated to respective trade implementation team.

Communicate with internal recon team to confirm no discrepancies with respect to cash flows booked.

Prepare a weekly report of all the new accounts for all private funds and have it reviewed onshore for internal dissemination

Keep the team's deliverables tracker updated.

Requirements

Qualification:

At least have 1 to 2 years’ experience of relevant work.

Ability to work in a deadline driven environment with minimal supervision.

Accuracy and attention to detail are critical.

Strong analytical skills and numerical thought process.

Good in verbal and written communication skills

Ability to work well and collaborate with cross functional teams.

Experience in collecting, defining, and understanding data.

Preferably possess knowledge of investments and understand subscriptions and redemptions work.

Committed to intellectual curiosity and integrity, with a high degree of ethics

Hard working and eager to learn in a highly intellectual, innovative environment

Good grasps of basic to intermediate functions in MS Office applications

Has a bachelor’s degree in an area such as Financial Management, Economics, Accounting, or other related business course.