Project-Hire

Infinit-O; Santa Clara; On-site; PHP 279,000 - 446,000; Full time

Job summary

Infinit-O seeks a meticulous Client Admin professional to support Lux Fund Services and Client Reporting. You will assist with daily cash flow reviews, data integrity, and timely client reporting in coordination with onshore and offshore teams.

The role requires 1–2 years’ experience, strong analytical abilities, and proficiency in MS Office. Collaboration with multiple departments and adherence to high ethical standards are essential.

Qualifications

• 1–2 years of relevant work experience.
• Ability to work in a deadline-driven environment with minimal supervision.
• Accuracy and attention to detail are critical.
• Strong analytical skills and numerical thought process.
• Good verbal and written communication skills
• Ability to collaborate with cross-functional teams.
• Experience in collecting, defining, and understanding data.
• Knowledge of investments and understanding subscriptions/redemptions is a plus.
• High ethics and integrity; hardworking and eager to learn.
• Proficiency in MS Office applications.

Responsibilities

• Prepare and complete assigned deliverables accurately within predetermined time frames.
• Coordinate with reviewers and stakeholders to ensure on-time delivery.
• Communicate process-related issues to supervisors or internal/external counterparts.
• Adhere to proper hand-off procedures for offshore and onshore workflows.
• Respond to daily requests/inquiries and meet stakeholder expectations.
• Back up team members in their absence when needed.
• Daily review of UCITS cash flows and reconciliation of funds and client AUM.
• Maintain and update the deliverables tracker and assist in reporting for clients.

Skills

Analytical skills

Attention to detail

Strong communication

Team collaboration

Deadline-driven

Data interpretation

Education

Bachelor's degree in Financial Management/Economics/Accounting

Tools

MS Office

Job description

The Client Administration department is comprised of three groups: Client Reporting, Client Services and Information Management and Lux Fund Services.

Client Reporting is responsible for preparing reporting packages for both internal and external business relationships. They are primarily responsible for ensuring the reports are delivered to clients as scheduled. The team is also responsible for gathering and verifying information from different groups. Converting information into charts, graphs, reports and other documents.

Client Services & Information Management is comprised of the Client Services, Investor Service and Data Administration teams. Client Services and Investor Services primary responsibilities include managing client cash flows, preparation of client reporting and responding to various inquiries from clients, consultants, custodians and administrators for both managed accounts and hedge funds, respectively. Data Administration's primary responsibilities included verifying the firms AUM data on a daily basis, providing various data components for RFPs and DDQ’s, managing the quarterly eVestment and database updates and producing a full suite of AUM based reporting used across the firm.

Lux Fund Services is responsible for investor support, sales support, overall fund coordination, vendor and third-party oversight for the firm's Mutual Fund, UCITS and CIT products.

General Responsibilities (Client Admin):

• Prepare and complete assigned deliverables with the highest level of accuracy and within a predetermined time in the work allocation.

• Ensure that assigned deliverables are prepared and completed in conjunction to its reviewer schedule.

• Properly and timely communicate any process-related issues with supervisor or to any internal/external counterpart that may help fix and complete the task.

• All members should be aware of and must perform their duties in accordance to the standard procedure of a proper hand off both offshore and onshore.

• Actively work with daily request/inquiries and guarantee that stakeholders’ expectations are being met, in accordance with present policies and procedures.

• Properly communicate with stakeholders if further verification/clarification is needed on the reports and or request.

• Participate in the team initiatives, including but not limited to process reviews whenever needed, maintenance of process documentation, and relevant process improvement projects.

• Actively manage daily emails and take action as needed in accordance with team protocols.

• Support the team by acting as back up in the absence of team member/s.

Core Duties and Responsibilities (Lux Services and Client Services & Info Management)

Lux Fund/Mutual Fund Client Services

• Daily review of UCITS cash flows (inflow and outflow) – ensure daily cash flows are received and processed accurately.
  

• Reconciliation of funds and clients daily AUM; validating Admin and firm's records are aligned.
  

• Prepare weekly reconciliation of prices across data sets from admin, firm and Bloomberg
  

• Complete monthly and quarterly regulatory documents sent to clients – reporting and fund’s marketing/platform materials
  

• Daily review of cash flows received. Ensuring information is booked accurately and properly communicated to respective trade implementation team.
  

• Communicate with internal recon team to confirm no discrepancies with respect to cash flows booked.
  

• Prepare a weekly report of all the new accounts for all private funds and have it reviewed onshore for internal dissemination
  

• Keep the team's deliverables tracker updated.

Requirements

Qualification:

1. At least have 1 to 2 years’ experience of relevant work.
   

2. Ability to work in a deadline driven environment with minimal supervision.
   

3. Accuracy and attention to detail are critical.
   

4. Strong analytical skills and numerical thought process.
   

5. Good in verbal and written communication skills
   

6. Ability to work well and collaborate with cross functional teams.
   

7. Experience in collecting, defining, and understanding data.
   

8. Preferably possess knowledge of investments and understand subscriptions and redemptions work.
   

9. Committed to intellectual curiosity and integrity, with a high degree of ethics
   

10. Hard working and eager to learn in a highly intellectual, innovative environment
    

11. Good grasps of basic to intermediate functions in MS Office applications
    

12. Has a bachelor’s degree in an area such as Financial Management, Economics, Accounting, or other related business course.